Executive Administrative Assistant IV

Worldlink; Mountain View (WY); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Medical Plans

Vision Plan

Short-Term Disability

Long-Term Disability

Critical Illness/ Accident/ Hospital

401(k)

Job summary

WorldLink is seeking an Executive Administrative Assistant IV to join our Mountain View team. You will provide daily executive support, manage complex schedules, travel bookings, and meeting logistics in a fast-paced, startup-like environment.

Beyond executive support, you will coordinate team office operations, arrange events, and assist with onboarding for new hires, while maintaining confidentiality and high organizational standards. Fluency in English and Korean is required.

Qualifications

• 7–10 years of experience in high-responsibility admin/exec support roles.
• Fluency in English and Korean required.
• Strong computer and IT skills, including Microsoft Office.

Responsibilities

• Provide daily administrative support to executives, including calendar management, email, travel arrangements, and meetings.
• Prepare meeting materials, confirmations, welcome packets, and signage; manage logistics.
• Oversee general office duties and event planning; assist with onboarding.
• Respond to requests from teams and supervise office operations.

Skills

Fluency English & Korean

MS Office

Self-motivated

Detail oriented

Time management

Tools

Microsoft Office

Job description

Mountain View, United States | Posted on 11/06/2026

POSITION TYPE: Full Time (W2)

LOCATION: Mountain View, CA

(Candidates located in San Francisco, CA cannot be considered for this position at this time.)

ABOUTWorldLink:

WorldLinkis a rapidly growing information technology company atthe forefront of the tech transformation. From customsoftware development to cloud hosting, from big datato cognitive computing, we help companies harnessand leverage today’s most cutting-edge digitaltechnologies to create value and grow.

Collaborative. Respectful. Work hard Play hard. A place todream and do. These are just a few words that describewhat life is like at WorldLink. We embrace a culture ofexperimentation and constantly strive for improvement andlearning.

We takepride in our employees and their future with continuedgrowth and career advancement. We put TEAM first. We are acompetitive group that like to win. We're grounded byhumility and driven by ambition. We're passionate, andwe love tough problems and new challenges. You don'thear a lot of "I don't know how" or "Ican't" at WorldLink. If you are passionate aboutwhat you do and having fun while doing it; tired of rigidand strict work environments and would like to work in anon-bureaucratic startup cultural environment, WorldLink maybe the place for you.

We are seeking an Executive Administrative Assistant IV to join our team.

Roleand Responsibilities:

Provide daily administrative support to the executive:

• Manage complex scheduling and other affairs for executives, including agendas, email, calls, travel arrangements, and other company logistics.
• Assist in meeting and workshop scheduling and meeting materials preparation such as confirmations, welcome packets, final documents mailings, name badges, signage.
• Perform other tasks as assigned.

Provide administrative support to the team:

• Supervise general office duties such as ordering supplies, office facilities management, shipping/receiving of orders on behalf of the team.
• Assist in office event planning and coordinating.
• Assist with new hire/dispatcher onboarding preparation - ordering phone, lap top, business card, name plate, desk assignment, etc.
• Respond to miscellaneous requests from the teams.

Required Experience and Education:

• 7-10 years of experience.
• 3+ years of professional experience in high-tech companies, media companies or information centers preferred but not required.
• Fluency in English and Korean required.
• Computer/IT/Microsoft Office experience required.

Necessary Skills and Attributes:

• Self-motivatedindividual with the ability to thrive in a team-based orindependent environment.
• Detail-oriented with strongorganization skills.
• Ability to work in afast-paced environment.
• Limited supervisionand the exercise of discretion.
• Ability to multi-task with punctuality and consistency required.
• Integrity and sound judgment in handling confidential information.
• Solid time management skills when faced with competing priorities and tight deadlines.

Physical Demands:

Thephysical demands described here are representative ofthose that must be met by contract employee tosuccessfully perform the essential functions of thisjob. Reasonable accommodations may be made to enableindividuals with disabilities to perform the essentialfunctions.

Whileperforming the duties of this job, the contract employee isoccasionally required to stand, clean, crawl, kneel, sit,sort, hold, squat, stoop, stand, twist the body, walk, usehands to finger, handle, or feel objects, tools orcontrols, reach with hands and arms, climb stairs or laddersand scaffolding, talk or hear, and lift up to 20 pounds.Specific vision abilities required by the job includeability to distinguish the nature of objects by using theeye. Operate a computer keyboard and view a video displayterminal between 50% - 95% of work time, including prolongedperiods of time. Requires considerable (90%+) work utilizinghigh visual acuity/detail, numeric/character distinction, andmoderate hand/finger dexterity.

Performswork under time schedules and stress which are normallyperiodic or cyclical, including time sensitive deadlines,intellectual challenge, some language barriers, and projectmanagement deadlines. May require working additional timebeyond normal schedule and periodic travel.

WHATwe’ll bring:

Duringyour interview process, our team can fill you in on all thedetails of our industry-competitive benefits and careerdevelopment opportunities. A few highlightsinclude:

• MedicalPlans
• Vision Plan
• Short-TermDisability
• Long-Term Disability
• Critical Illness/ Accident/ Hospital Indemnity/ IdentityTheft Protection
• 401(k)

WHATyou should know:

Oursuccess begins and ends with our people. We embracediverse perspectives and value unique humanexperiences. WorldLink is an Equal EmploymentOpportunity and Aff… etc

WorldLinkconsiders applicants for all positions without regard torace, color, religion or belief, sex, (including pregnancy andgender identity), age, national origin, political affiliation,citizenship status, marital status, military/veteran status,genetic information, sexual orientation, gender identity,physical or mental disability or any other characteristicprotected by applicable laws. People with disabilities who needassistance with any part of the application process shouldcontact us.

Thisjob description is designed to cover the main responsibilitiesand duties of the role but is not designed to be acomprehensive list of all.

Salary/Pay Range: $35.00-$47.00/hr (Depending on experience)