Executive Administrative Assistant (Korean & English bilingual)

FocusKPI, Inc.; Mountain View (CA); On-site; USD 51,000 - 65,000; Full time

Job summary

FocusKPI, Inc. is seeking an Executive Administrative Assistant who is fluent in Korean and English to support senior executives in a fast-paced, high-tech SaaS environment. This 12-month on-site contract role is based in Mountain View, CA.

The ideal candidate has 7–10 years of experience, strong organizational and communication skills, and proficiency in Microsoft Office. Travel and scheduling complexity are standard aspects of the role.

Qualifications

• BA degree required.
• Fluency in English and Korean is mandatory.
• 7–10 years of experience.
• 3+ years of experience in high-tech, media, or information centers preferred.
• Computer/IT and Microsoft Office fluency required.

Responsibilities

• Provide daily administrative support to the executive: manage complex scheduling, agendas, email, calls, travel arrangements, and logistics.
• Assist in meeting/workshop scheduling and materials: confirmations, welcome packets, name badges, signage.
• Provide general office support: supervise office duties, supplies, facilities, shipping/receiving.
• Assist in office event planning and coordination.
• Assist with onboarding for new hires/dispatchers: devices, business cards, name plates, desk assignments.
• Respond to miscellaneous requests from teams.

Skills

English

Korean

Education

BA degree

Job description

FocusKPI is looking for an Executive Administrative Assistant (Korean & English bilingual) to join one of our clients, a high-tech SaaS company.

Work Location: Mountain View, CA

Duration: 12-month contract; On-site role

Pay Range: $37/hr to $47/hr

Responsibilities:

• Provide daily administrative support to the executive: Manage complex scheduling and other affairs for executives, including agendas, email, calls, travel arrangements, and other company logistics.
• Assist in meeting and workshop scheduling and meeting materials preparation, such as confirmations, welcome packets, final document mailings, name badges, and signage.
• Perform other tasks as assigned.
• Provide administrative support to the team: Supervise general office duties such as ordering supplies, office facilities management, and shipping/receiving of orders on behalf of the team.
• Assist in office event planning and coordinating.
• Assist with new hire/dispatcher onboarding preparation: ordering phone, lap top, business card, name plate, desk assignment, etc.
• Respond to miscellaneous requests from the teams.

Requirements:

• Education: BA degree.
• Fluency in English and Korean ismandatory.
• Recommend 7-10 years of experience
• 3+ years of professional experience in high-tech companies, media companies or information centers preferred but not required.
• Computer/IT/Microsoft Office fluency required.
• Self-motivated individual with the ability to thrive in a team-based or independent environment.
• Detail-oriented with strong organizational skills.
• Ability to work in a fast-paced environment.
• Able to work with limited supervision and exercise discretion.
• Ability to multitask with punctuality and consistency required.
• Strong customer service orientation and problem-solving skills.
• Strong written/verbal communication skills.
• Integrity and sound judgment in handling confidential information.
• Solid time management skills when faced with competing priorities and tight deadlines.
• Need to be in the office (this is not a remote position).
• Physical Demands: The physical demands described here are representative of those that must be met by a contract employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the contract employee is occasionally required to stand, clean, crawl, kneel, sit, sort, hold, squat, stoop, stand, twist the body, walk, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs or ladders and scaffolding, talk or hear, and lift up to 20 pounds. Specific vision abilities required by the job include the ability to distinguish the nature of objects by using the eye.
• Operate a computer keyboard and view a video display terminal between 50% - 95% of work time, including prolonged periods of time.
• Requires considerable (90%+) work utilizing high visual acuity/detail, numeric/character distinction, and moderate hand/finger dexterity.
• Performs work under time schedules and stress that are normally periodic or cyclical, including time-sensitive deadlines, intellectual challenge, some language barriers, and project management deadlines.
• May require working additional time beyond the normal schedule and periodic travel.

Thank you!

FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.