Executive Administrative Assistant | In-Office (Bolingbrook)

Furqaan Academy Bolingbrook; Bolingbrook (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) matching

Employee assistance program

Health insurance

Paid time off

Vision insurance

Job summary

Al-Furqaan Foundation, a nonprofit organization based in Bolingbrook, IL, seeks an experienced Administrative Assistant to support the executive team in an in-office, full-time capacity. The role demands strong organizational, communication, and multitasking skills to manage calendars, correspondence, and travel arrangements.

The ideal candidate will have at least 3 years in admin/executive support, be eligible to work in the United States, and pass background checks.

Qualifications

• Minimum of 3 years of experience in an admin/executive assistant or similar role.
• Must be able to legally work in the United States of America.
• Must be able to pass a local criminal history check, a fingerprint background check.

Responsibilities

• Calendar management: schedule and coordinate executives’ meetings, appointments, and travel.
• Communication: handle emails, phone calls and correspondence; draft, edit, and proofread documents and presentations.
• Meeting preparation: prepare agendas, take minutes, distribute them promptly.
• Travel arrangements: plan and book travel itineraries and logistics.
• Office management: maintain office supplies and filing systems; ensure a professional environment.
• Project assistance: support planning and execution of projects; compile reports as needed.
• Confidentiality: handle sensitive information with discretion.
• Support executive initiatives: assist with special projects as required.
• Relationship management: build and maintain relationships with stakeholders.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Independent work

Tools

Microsoft Office Suite

Job description

Al-Furqaan Foundation, a nonprofit organization based in Bolingbrook, IL, seeks an experienced Administrative Assistant to support the executive team in an in-office, full-time capacity. The role demands strong organizational, communication, and multitasking skills to manage calendars, correspondence, and travel arrangements.

The ideal candidate will have at least 3 years in admin/executive support, be eligible to work in the United States, and pass background checks.