Administrative Assistant

Furqaan; Bolingbrook (IL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) matching

Employee assistance program

Health insurance

Paid time off

Vision insurance

Job summary

Al-Furqaan Foundation, based in Chicago, IL, seeks an experienced administrative professional to support the executive team in a full-time, in-office role. Responsibilities include calendar management, correspondence, report preparation, and project support to ensure efficient office operations.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment, with 3+ years of relevant experience and the ability to pass background

Qualifications

• Minimum 3 years in admin/executive assistant or similar role.
• Must be able to legally work in the United States.
• Must be able to pass a local criminal history check and fingerprint background check.

Responsibilities

• Calendar management: schedule and coordinate executives’ meetings, appointments, and travel arrangements.
• Communication: handle emails, calls and correspondence; draft, edit and proofread documents and presentations.
• Meeting preparation: prepare agendas, take minutes, distribute them, ensure executives are prepared.
• Travel arrangements: plan and book travel itineraries, accommodations, and logistics for business trips.
• Office management: maintain supplies, filing systems, and organized work environment.
• Project assistance: assist in planning and executing projects, conduct research, compile reports.
• Confidentiality: handle sensitive information with discretion and confidentiality.
• Support executive initiatives: provide support for initiatives and special projects.
• Relationship management: build and maintain relationships with internal and external stakeholders.

Skills

Organizational skills

Written communication

Microsoft Office

Multitasking

Attention to detail

Independent work

Professional demeanor

Flexible hours

Tools

Microsoft Office Suite

Job description

The candidate will provide high-level administrative support to the executive team, including scheduling meetings, preparing reports, handling correspondence, and performing various tasks to ensure efficient operation of the office. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Calendar Management: Schedule and coordinate executives’ meetings, appointments, and travel arrangements.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Draft, edit, and proofread documents and presentations.
• Meeting Preparation: Prepare agendas, take minutes, and distribute them promptly. Ensure executives are well-prepared for meetings.
• Travel Arrangements: Plan and book travel itineraries, accommodations, and logistics for business trips.
• Office Management: Maintain office supplies, manage filing systems, and ensure the office environment is organized and professional.
• Project Assistance: Assist in planning and executing projects, conducting research, and compiling reports as needed.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Support Executive Initiatives: Provide support for various executive initiatives and special projects as required.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders.

Qualifications

• Experience: Minimum of 3 years of experience in an admin/ executive assistant or similar role.
• Must be able to legally work in the United States of America.
• Must be able to pass a local criminal history check, a fingerprint background check.

Skills

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.
• Other: Availability to work flexible hours as needed.

THIS IS NOT A REMOTE POSITION BUT 100% IN OFFICE, FULL-TIME.

Company Overview

Established in 2003, Al-Furqaan Foundation is a distinguished international dawah organization with a steadfast commitment to disseminating the profound teachings of the Quran while upholding its five fundamental rights for Muslims: belief, recitation, understanding, action, and propagation. Nestled in the vibrant city of Chicago, IL, in the suburb of Bolingbrook, Al-Furqaan Foundation operates as a non-profit, tax‑exempt entity, strategically structured with diverse business units dedicated to fulfilling its mission. Beyond our local roots, our overarching goal is to serve the American Muslim community and beyond, engaging in a wide array of impactful projects and initiatives.

Job Type: Full-time

Benefits

• 401(k) matching
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance