Executive Administrative Assistant — In-Office, Fast-Paced

Furqaan; Bolingbrook (IL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) matching

Employee assistance program

Health insurance

Paid time off

Vision insurance

Job summary

Al-Furqaan Foundation, based in Chicago, IL, seeks an experienced administrative professional to support the executive team in a full-time, in-office role. Responsibilities include calendar management, correspondence, report preparation, and project support to ensure efficient office operations.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment, with 3+ years of relevant experience and the ability to pass background

Qualifications

• Minimum 3 years in admin/executive assistant or similar role.
• Must be able to legally work in the United States.
• Must be able to pass a local criminal history check and fingerprint background check.

Responsibilities

• Calendar management: schedule and coordinate executives’ meetings, appointments, and travel arrangements.
• Communication: handle emails, calls and correspondence; draft, edit and proofread documents and presentations.
• Meeting preparation: prepare agendas, take minutes, distribute them, ensure executives are prepared.
• Travel arrangements: plan and book travel itineraries, accommodations, and logistics for business trips.
• Office management: maintain supplies, filing systems, and organized work environment.
• Project assistance: assist in planning and executing projects, conduct research, compile reports.
• Confidentiality: handle sensitive information with discretion and confidentiality.
• Support executive initiatives: provide support for initiatives and special projects.
• Relationship management: build and maintain relationships with internal and external stakeholders.

Skills

Organizational skills

Written communication

Microsoft Office

Multitasking

Attention to detail

Independent work

Professional demeanor

Flexible hours

Tools

Microsoft Office Suite

Job description

Al-Furqaan Foundation, based in Chicago, IL, seeks an experienced administrative professional to support the executive team in a full-time, in-office role. Responsibilities include calendar management, correspondence, report preparation, and project support to ensure efficient office operations.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment, with 3+ years of relevant experience and the ability to pass background