Administrative Assistant

Furqaan Academy Bolingbrook; Bolingbrook (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) matching

Employee assistance program

Health insurance

Paid time off

Vision insurance

Job summary

Al-Furqaan Foundation, a nonprofit organization based in Bolingbrook, IL, seeks an experienced Administrative Assistant to support the executive team in an in-office, full-time capacity. The role demands strong organizational, communication, and multitasking skills to manage calendars, correspondence, and travel arrangements.

The ideal candidate will have at least 3 years in admin/executive support, be eligible to work in the United States, and pass background checks.

Qualifications

• Minimum of 3 years of experience in an admin/executive assistant or similar role.
• Must be able to legally work in the United States of America.
• Must be able to pass a local criminal history check, a fingerprint background check.

Responsibilities

• Calendar management: schedule and coordinate executives’ meetings, appointments, and travel.
• Communication: handle emails, phone calls and correspondence; draft, edit, and proofread documents and presentations.
• Meeting preparation: prepare agendas, take minutes, distribute them promptly.
• Travel arrangements: plan and book travel itineraries and logistics.
• Office management: maintain office supplies and filing systems; ensure a professional environment.
• Project assistance: support planning and execution of projects; compile reports as needed.
• Confidentiality: handle sensitive information with discretion.
• Support executive initiatives: assist with special projects as required.
• Relationship management: build and maintain relationships with stakeholders.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Independent work

Tools

Microsoft Office Suite

Job description

The candidate will provide high-level administrative support to the executive team, including scheduling meetings, preparing reports, handling correspondence, and performing various tasks to ensure efficient operation of the office. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Calendar Management:Schedule and coordinate executives’ meetings, appointments, and travel arrangements.
• Communication:Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Draft, edit, and proofread documents and presentations.
• Meeting Preparation:Prepare agendas, take minutes, and distribute them promptly. Ensure executives are well-prepared for meetings.
• Travel Arrangements:Plan and book travel itineraries, accommodations, and logistics for business trips.
• Office Management:Maintain office supplies, manage filing systems, and ensure the office environment is organized and professional.
• Project Assistance:Assist in planning and executing projects, conducting research, and compiling reports as needed.
• Confidentiality:Handle sensitive information with discretion and maintain confidentiality at all times.
• Support Executive Initiatives:Provide support for various executive initiatives and special projects as required.
• Relationship Management:Build and maintain positive relationships with internal and external stakeholders.

Qualifications:

• Experience:Minimum of 3 years of experience in an admin/ executive assistant or similar role.
• Must be able to legally work in the United States of America.
• Must be able to pass a local criminal history check, a fingerprint background check

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.
• Other:Availability to work flexible hours as needed.

THIS IS NOT A REMOTE POSITION BUT 100% IN OFFICE, FULL-TIME.

Company Overview:

Established in 2003, Al-Furqaan Foundation is a distinguished international dawah organization with a steadfast commitment to disseminating the profound teachings of the Quran while upholding its five fundamental rights for Muslims: belief, recitation, understanding, action, and propagation. Nestled in the vibrant city of Chicago, IL, in the suburb of Bolingbrook, Al-Furqaan Foundation operates as a non-profit, tax-exempt entity, strategically structured with diverse business units dedicated to fulfilling its mission. Beyond our local roots, our overarching goal is to serve the American Muslim community and beyond, engaging in a wide array of impactful projects and initiatives.

Job Type: Full-time

• 401(k) matching
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 1 year (Preferred)

Ability to Commute:

• Bolingbrook, IL 60440 (Preferred)