Executive Administrative Assistant - In-Office

Equitable Advisors; Port Reading (NJ); On-site; USD 63,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

Equitable is seeking a highly organized Administrative Assistant to join our Woodbridge, NJ office. This full-time, in-office role supports executives, advisors, and internal teams with calendar management, travel coordination, onboarding, and documentation workflows.

The position emphasizes exceptional service, confidentiality, and professionalism within a fast-paced financial services environment. The role requires 4+ years of admin experience, advanced MS Office skills, and strong

Qualifications

• 4+ years of administrative support experience
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
• Excellent written and verbal communication skills
• Ability to guide individuals through processes and provide outstanding service and support
• Strong analytical and time-management abilities
• Highly organized with ability to manage multiple priorities

Responsibilities

• Manage calendar scheduling and coordination for executives, advisors, and internal stakeholders
• Serve as liaison for advisors and employees, assisting with issue escalation and resolution
• Prepare meeting agendas, presentations, and executive materials using PowerPoint and Office tools
• Support recruiting and onboarding by sourcing candidates and coordinating interviews
• Coordinate domestic and international travel arrangements and manage expense reporting
• Administer electronic signature requests and document workflows via Adobe Sign
• Assist with client onboarding and ongoing service requests, including handling client complaints
• Support office operations and participate in special projects

Job description

Equitable is seeking a highly organized Administrative Assistant to join our Woodbridge, NJ office. This full-time, in-office role supports executives, advisors, and internal teams with calendar management, travel coordination, onboarding, and documentation workflows.

The position emphasizes exceptional service, confidentiality, and professionalism within a fast-paced financial services environment. The role requires 4+ years of admin experience, advanced MS Office skills, and strong