Executive Administrative Assistant I

UMBC; Baltimore (MD); Hybrid; USD 37,000 - 42,000; Full time

Benefits offered by this job

Tuition remission

Hybrid work arrangement

Paid time off

Job summary

UMBC is seeking a temporary Contingent II Executive Administrative Assistant I to provide executive-level administrative support to the Assistant Vice President for Residential Life and Commuter Affairs. The role requires exceptional organization, communication, and customer service in a fast-paced higher education setting.

Responsibilities include calendar management, meeting coordination, travel, purchasing, and special projects.

Qualifications

• High school diploma or GED required; four years of administrative support experience.

Responsibilities

• Provide executive-level administrative support, including calendar management, meeting scheduling, and travel coordination.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Coordinate meetings, trainings, and events; support departmental initiatives and special projects.
• Serve as first point of contact for diverse stakeholders, responding to inquiries.

Skills

Microsoft Office

Google Workspace

Written communication

Time management

Customer service

Verbal communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Webex

Box

Google Workspace

Job description

Position Title:

Executive Administrative Assistant I

Description:

The Division of Student Affairs is seeking a temporary Contingent II Executive Administrative Assistant I to provide executive-level administrative support to the Assistant Vice President for Residential Life and Commuter Affairs. This position requires exceptional organizational, communication, and customer service skills in a fast-paced higher education environment.

Department:

Residential Life and Commuter Affairs

Division of Student Affairs

Residential Life and Commuter Affairs is committed to creating a welcoming, inclusive, and engaging residential and commuter student experience. Through student support, community development, leadership opportunities, and campus partnerships, the department fosters student success, belonging, and holistic development while advancing the mission of the Division of Student Affairs.

Position Overview:

The Division of Student Affairs is seeking a temporary Contingent II Executive Administrative Assistant I to provide executive-level administrative support to the Assistant Vice President for Residential Life and Commuter Affairs. This position serves as a key member of the administrative team and supports daily operations through calendar management, meeting coordination, communications, travel, purchasing, and special projects.

Why Work at UMBC:

UMBC offers competitive compensation. This role starts at $26.85 per hour and and includes paid leave benefits for eligible employees in accordance with University System of Maryland policy. Tuition remission is also available.

What is it like to work at UMBC? Check out Glassdoor or Indeed.

For 16 years in a row UMBC has been recognized as a Great College to Work For!

Telework:

A hybrid telework schedule may be available.

Responsibilities:

• Provide executive-level administrative support to the Assistant Vice President for Residential Life and Commuter Affairs, including managing a complex calendar, scheduling meetings, and coordinating travel.
• Prepare, edit, and proofread correspondence, reports, presentations, meeting materials, and other executive communications.
• Coordinate departmental meetings, trainings, retreats, special events, and Residential Learning Program initiatives, including Faculty Mentor and Living Learning Community activities.
• Serve as a primary point of contact for students, faculty, staff, families, and campus partners by responding to inquiries and directing requests appropriately.
• Maintain confidential records, shared calendars, filing systems, and administrative documentation while exercising sound judgment and discretion.
• Assist with purchasing, travel reimbursements, meeting logistics, office operations, and other administrative processes to support departmental effectiveness.
• Research, compile, and summarize information for reports, presentations, and special projects.
• Perform other administrative duties and special projects as assigned.

Required Minimum Qualifications:

• High school diploma or GED and four (4) years of administrative support experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, Webex, Box, and other office productivity software.
• Excellent written communication skills, including the ability to draft, edit, proofread, and format professional correspondence, reports, and presentations.
• Exceptional organizational and time-management skills with the ability to prioritize multiple assignments, manage competing deadlines, and work independently with minimal supervision.
• Strong interpersonal and customer service skills with the ability to effectively interact with senior leaders, faculty, staff, students, families, and external stakeholders.
• Excellent verbal communication skills with the ability to communicate clearly and professionally with diverse audiences.

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis, with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

• Experience working in a higher education environment.
• Experience providing executive-level administrative support to senior leaders or executives.
• Experience supporting projects, and events.

Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

Upload a cover letter and a resume.

Closing Date:

Open Until Filled with a best consideration date of August 19, 2026

Benefits:

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 14 Days of Annual Leave (increases with years of service)
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester

Additional Benefits:

• Life and disability insurance
• Professional development opportunities
• Wellness opportunities
• Much more

Contingent II positions may include benefits.

Benefits offered align with type (Regular, Contingent II, etc.) of position.

Salary:

Pay Range 10 (minimum: $26.85 per hour / maximum: $30.57 per hour) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours:

Full-time

Type:

Contingent II

Additional Information:

Please note that this is a full-time contractual staff position. The contract term will be for a six month period.

FLSA Status:

Nonexempt

Title IX:

As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Equal Opportunity Statement:

UMBC is an Affir

Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization

As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.