Executive Administrative Assistant I

UMBC: Recent Jobs; Baltimore (MD); On-site; USD 36,120 - 42,113; Full time

Benefits offered by this job

Generous Leave

Tuition Remission for eligible dependents

Life and disability insurance

Retirement/Pension plan

Professional development opportunities

Job summary

The University of Maryland, Baltimore County (UMBC) is seeking an Executive Assistant to provide high-level administrative support within the Office of the Vice President for Student Affairs. This position requires strong organizational skills and the ability to manage complex schedules while maintaining professionalism and discretion.

The ideal candidate will possess excellent communication skills, a growth mindset, and a commitment to continuous learning. Hybrid telework may be available. Candidates must have a high school diploma and four years of administrative experience.

Qualifications

• Four years of administrative support experience.
• Ability to prioritize multiple assignments and deadlines.
• Demonstrated ability to exercise initiative and solve problems.

Responsibilities

• Provide executive-level administrative support.
• Manage complex calendars and coordinate logistics.
• Coordinate special events and divisional initiatives.

Skills

Microsoft Office Suite proficiency

Excellent written communication

Organizational skills

Interpersonal skills

Customer service skills

Education

High school diploma or GED

Tools

Google Workspace

Webex

Box

Job description

Department

Office of the Vice President for Student Affairs

Position Overview

The Office of the Vice President for Student Affairs is looking for an Executive Assistant that is a proactive, solutions-oriented professional who demonstrates an ownership mindset and takes initiative to anticipate needs, solve problems, and drive work forward with minimal direction. This individual is highly organized, resourceful, and committed to delivering exceptional support while maintaining a high level of professionalism and accountability.

Candidates should possess a growth mindset and be eager to continuously learn, develop new skills, and embrace opportunities for professional growth. The ideal candidate welcomes feedback, adapts to changing priorities, and seeks innovative ways to improve processes and enhance effectiveness.

While this role serves in a support capacity, it also provides meaningful opportunities to demonstrate leadership. We are seeking someone who can build strong relationships, influence outcomes, exercise sound judgment, and serve as a trusted partner to senior leaders and colleagues across the organization.

Telework

A hybrid telework schedule may be available.

Responsibilities

• Provide executive-level administrative support to the Associate Vice President/Chief of Staff within the Office of the Vice President for Student Affairs.
• Manage complex calendars, schedule appointments and meetings, coordinate logistics, and ensure executives are fully prepared for engagements.
• Exercise sound judgment and discretion in handling confidential, sensitive, and complex information.
• Plan and coordinate special events, retreats, leadership meetings, campus programs, interviews, and other divisional initiatives.
• Manage travel arrangements, travel authorizations, reimbursements, and related documentation in accordance with university policies and procedures.
• Supervise, train, and provide guidance to office support staff (student workers) while fostering a collaborative and service-oriented work environment.
• Coordinate procurement and financial administrative functions, including purchasing, expense reconciliation, inventory management, and departmental card administration.
• Collaborate with divisional Executive Assistant Team to coordinate operations, share resources, and provide seamless support across the Division of Student Affairs.
• Provide backup support to senior leadership and perform other duties as assigned to ensure continuity of office operations.

Required Minimum Qualifications

• High school diploma or GED and four (4) years of administrative support experience.

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, Webex, Box, and other office productivity software.
• Excellent written communication skills, including the ability to draft, edit, proofread, and format professional correspondence, reports, and presentations.
• Exceptional organizational and time-management skills with the ability to prioritize multiple assignments, manage competing deadlines, and work independently with minimal supervision.
• Strong interpersonal and customer service skills with the ability to effectively interact with senior leaders, faculty, staff, students, families, and external stakeholders.
• Demonstrated ability to exercise initiative, solve problems, and manage complex projects and assignments from inception to completion.
• Excellent verbal communication and presentation skills with the ability to communicate clearly and professionally with diverse audiences.
• Demonstrated commitment to professionalism, collaboration, inclusivity, and maintaining the dignity and respect of all individuals in every interaction.

Preferred Qualifications

• Experience working in a higher education environment.
• Experience providing executive-level administrative support to senior leaders or executives.
• Supervisory experience, including oversight of student employees.
• Experience supporting organizational operations, projects, and events.
• Ability to collaborate effectively with diverse stakeholders across an organization.

Background Screening Statement

A background check will be required.

Equal Opportunity Statement

UMBC is an Affirmitive Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Title IX

As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization

As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Benefits

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave includes accruing the following for full time positions:

• 14 Days of Annual Leave (increases with years of service)
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary

Pay Range 10 (minimum: $26.22 per hour / maximum: $30.57 per hour) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, qualifications and experience.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours

Full-time

Type

Regular

FLSA Status

Nonexempt

Closing Date

Open Until Filled with a best consideration date of July 10, 2026.