Coordinator, External Events

UMBC: Recent Jobs; Baltimore (MD); Hybrid; USD 54,000 - 61,000; Full time

Benefits offered by this job

22 Days of Annual Leave

15 Days of Sick Leave

15 Holidays

3 Personal Days

Tuition Remission

Life and disability insurance

Retirement plans

Professional development opportunities

Wellness opportunities

Job summary

UMBC is hiring an External Event Coordinator in Event & Conference Services to join our campus event planning team. You will help coordinate contracts, facility rentals, and campus services for external users and summer conference guests, and act as primary contact through planning, stay, and billing.

We offer a hybrid telework schedule where applicable, a salary range of $54,000–$61,000, generous leave, tuition remission, and a comprehensive benefits package.

Qualifications

• Bachelor's degree preferred in event management, hospitality, marketing, business management or related field.
• One year of experience in event management or hospitality.
• Strong communication, organization and customer service skills.
• Ability to interact with diverse populations and partners.
• Comfort with a fast-paced work environment and team collaboration.

Responsibilities

• Coordinate, initiate, and manage contracts and facility rentals.
• Arrange campus services (dining/catering, security, housekeeping) for rentals.
• Maintain documentation: service requests, quotes, invoices; review pricing and procurement.
• Serve as primary contact for facility rental users through planning, stay, and billing.
• Manage client and campus partner software: 25Live, Basecamp, Social Tables, Google Suite, Box.
• Provide on-campus event support and be on-call during summer conference season.
• Collaborate with Conference Operations Coordinator and summer group leaders on rosters and overnight numbers.

Skills

Communication skills

Organizational skills

Customer service

Team player

Adaptability

Education

Bachelor's degree in event management, hospitality, marketing, business management

Tools

25Live

Basecamp

Box

Google Suite

Social Tables

Job description

Department

Event & Conference Services is UMBC’s full-service event planning support team, and a one-stop-shop for scheduling event spaces and resources on the UMBC campus. We are dedicated to delivering high-quality event services and professional customer service to our clients.

Position Overview

UMBC is hiring an External Event Coordinator in Event & Conference Services! Join our event scheduling and advising team, streamline operations, and play a key role in shaping campus events for external users and summer conference guests.

Why Work at UMBC

UMBC offers competitive compensation. This role starts at $54,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC? Check out Glassdoor or Indeed.

For 16 years in a row UMBC has been recognized as a Great College to Work For!

Telework

A hybrid telework schedule may be available.

Responsibilities

• Coordinates, initiates, and manages the process for sending and executing contracts/facility rentals.
• Coordinates on-campus services for facility rentals as well as contractual services (dining/ catering, security, housekeeping, etc.) through appropriate systems and workflow (e.g. 25Live, Basecamp, Box, DocuSign, etc.).
• Maintaining accurate documentation, including service requests, quotes, and invoices and reviews and approves administrative tasks (e.g. pricing, billing, procurement, etc.).
• Acting as a primary point-of-contact for all facility rental users throughout planning, stay, and billing.
• Software management for clients and campus partners. 25Live, Basecamp, Social Tables, Google Suite, Box.
• On campus event support as necessary and “On call” services through the summer conference season.
• Work directly with Conference Operations Coordinator and summer conference group leaders to ensure proper roster data and overnight conference group numbers.

Required Minimum Qualifications

Education Required: Bachelor's degree preferably in event management, hospitality, marketing, business management, or closely related field.

Experience Required:

• One year of experience in event management or hospitality.
• Demonstrated commitment to meeting the needs of diverse populations and organizations; ability to interact effectively with broad campus constituents and community partners.
• Strong verbal, written and interpersonal communication skills.
• Excellent organizational and time management abilities.
• Impeccable customer service values.
• Comfort with a high-paced dynamic work environment.
• Strong team player mentality required.

Preferred Qualifications

• Experience in event advising or event planning in a university setting is preferable.
• Experience with 25Live scheduling software, and Google Suite strongly preferred.

Background Screening Statement

A background check will be required.

Special Instructions to Applicants

Upload a resume.

Closing Date

July 21, 2026

Benefits

UMBC offers a rich benefits package.

Regular and grant funded regular positions:

• 22 Days of Annual Leave
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits

• Life and disability insurance
• Retirement plans (including the choice of joining the pension plan)
• Professional development opportunities
• Wellness opportunities
• Much more

Salary

Salary: $54,000 - $61,000 depending on qualifications and experience.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours

Full-time

Type

Regular

FLSA Status

Exempt

Equal Opportunity Statement

UMBC is an affirmative action/equal opportunity employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Title IX

As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization

As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised

Advertised: Jul 16 2026 09:00 Eastern Daylight Time

Applications close

Applications close: Jul 21 2026