Chief of Staff

University of Maryland Baltimore County; Arbutus (MD); Hybrid; USD 171,000 - 195,000; Full time

Benefits offered by this job

Life and disability insurance

Retirement plans

Wellness opportunities

and much more

Job summary

University of Maryland, Baltimore County (UMBC) is seeking a Chief of Staff to the Vice President for Administration & Finance and CFO. The role partners with the VPAF/CFO to translate priorities into action, coordinate cross-divisional initiatives, and ensure accountability on key commitments.

Responsibilities include executive coordination, issue management, and preparation of briefings and presentations for senior leadership. A hybrid telework schedule may be available.

Qualifications

• Requires a Bachelor's degree.
• 5+ years in exec-level admin, strategy, or related senior leadership support.
• Ability to lead cross-functional initiatives without full authority.
• Exceptional writing, editing, and presentation skills for senior audiences.
• Strong analytical, organizational, and project-management abilities.
• Excellent judgment, discretion, and handling of sensitive information.
• Ability to interact credibly with senior executives and external stakeholders.
• Proficiency with Microsoft 365 and adaptability to new tools.

Responsibilities

• Provide executive-level strategic coordination, project management, issue management, decision support, and high-level communications.
• Synthesize information from multiple sources, identify risks, and elevate matters to the VPAF/CFO.
• Prepare and coordinate briefings, analyses, correspondence, and executive materials.
• Represent the VPAF/CFO in meetings and coordinate with senior leaders and external partners on strategic initiatives.

Education

Bachelor's degree

Master's Degree

Executive experience

Written communication

Analytical skills

Project management

Discretion & confidentiality

Stakeholder management

Microsoft 365

Tools

Microsoft 365

Job description

Department

Office of theVice President for Administration & Finance and CFO

Position Overview

The Chief of Staff to the Vice President for Administration & Finance and CFO (VPAF/CFO) serves as a senior, trusted partner to the VPAF/CFO, advancing strategic, operational, and organizational priorities across the Administration & Finance division and the institution. The Chief of Staff extends the VPAF/CFO’s capacity by translating priorities into action, coordinating complex cross-divisional initiatives, and ensuring accountability and follow-through on key commitments.

Why Work at UMBC

UMBC offers competitive compensation. This role starts at $ 170,500 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

A hybrid telework schedule may be available.

Responsibilities

The Chief of Staff to the Vice President for Administration & Finance and CFO (VPAF/CFO) provides executive-level strategic coordination, project management, issue management, decision support, and high-level communications. The Chief of Staff synthesizes information from multiple sources, identifies emerging issues, risks, and dependencies, and ensures matters requiring the VPAF/CFO’s attention are elevated appropriately. The position prepares and coordinates briefings, analyses, correspondence, presentations, and other executive materials to support informed decision making and effective communication.

The Chief of Staff may represent the VPAF/CFO in meetings, working groups, and other settings and serves as a key liaison with senior university leaders, Administration & Finance leadership, the President’s and Provost’s Offices, the University System of Maryland, and other internal and external partners. The position plays a central role in coordinating significant strategic, operational, and organizational change initiatives on behalf of the VPAF/CFO.

The Chief of Staff operates with a high degree of independence and requires exceptional judgment, discretion, political and organizational awareness, and the ability to build effective relationships and influence outcomes across organizational boundaries. The successful candidate will be an adaptable and proactive problem-solver with exceptional organizational, project-management, writing, and communication skills and the ability to manage multiple high-priority matters in a fast-paced, high visibility environment.

Required Minimum Qualifications

• Requires a Bachelor's degree.
• Five or more years of progressively responsible experience in executive-level administration, strategy, project/program management, finance/operations, or related work supporting senior leadership.
• Demonstrated ability to lead complex, cross-functional initiatives and drive work to completion without direct authority over all participants.
• Exceptional writing, editing, synthesis, and presentation skills for senior executive audiences.
• Strong analytical, organizational, and project-management skills with the ability to manage multiple high-priority matters simultaneously.
• Excellent judgment, discretion, diplomacy, and ability to handle confidential and sensitive information.
• Ability to interact credibly with senior executives, governing bodies, system-level partners, faculty, staff, and external stakeholders.
• Strong proficiency with Microsoft 365 and adaptability to new tools and systems.

Preferred Qualifications

• Master's Degree (e.g., MBA, MPA, or related field)
• Administrative or project-coordination experience within a higher education or public-sector setting.
• Experience supporting a senior executive (e.g., President, Provost, CFO, or Vice President) in a similarly fast-paced, high-visibility environment.
• Knowledge of finance, administration, capital planning, human resources, facilities, procurement, or other administrative functions.
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits

• Life and disability insurance
• Retirement plans (including the choice of joining the pension plan)
• Wellness opportunities
• & Much more

Salary: $170,500 - $195,000 depending on qualifications and experience.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours

Full-time

Type

Regular

FLSA Status

Exempt

Equal Opportunity Statement

UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:0 p.m. Monday through Friday.

Work Authorization

Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.