HRIS Specialist
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Benefits offered by this job
Job summary
UMBC is seeking a functional expert in HRIS administration responsible for maintaining employee data integrity and compliance. The role includes system oversight, data analysis, and leave management, requiring strong judgment to resolve issues and improve processes.
The ideal candidate will hold a Bachelor’s in a relevant field and have extensive HRIS experience. A hybrid telework schedule is available, and the position offers competitive benefits and a salary range of $64,000 to $70,000.
Qualifications
- Bachelor’s degree preferably in Human Resources, Business Administration, or a related field.
- Progressive experience in HRIS or human resources operations.
- Experience with HRIS platforms and data tools such as Excel.
Responsibilities
- Administer and maintain HRIS ensuring data integrity.
- Conduct audits and analyze audit findings.
- Administer complex leave programs and provide guidance.
Skills
Education
Tools
Job description
This position serves as a functional expert in HRIS administration and human resources operations, responsible for ensuring the integrity, accuracy, and compliance of employee data across systems and processes. The role integrates system oversight, data analysis, and leave program administration while exercising independent judgment to resolve complex issues, support institutional decision‑making, and drive process improvements.
A hybrid telework schedule may be available.
- Administer and maintain the Human Resources Information System (PeopleSoft) and related platforms, ensuring data integrity, system functionality, and compliance with institutional, State, and Federal requirements.
- Analyze, approve, and execute complex employee lifecycle transactions (e.g., hires, separations, compensation changes, leave actions).
- Research, troubleshoot, and resolve complex system errors and data discrepancies, coordinating with IT, Payroll, Benefits, and external partners.
- Serve as a functional expert for HRIS processes, including personnel interface processing, master file loads, and system integrations; identify root causes of issues and implement corrective solutions.
- Design and perform regular and ad hoc audits (e.g., leave balances, position changes, data integrity reviews).
- Analyze audit findings, identify trends or systemic issues, and develop recommendations for corrective action and process improvements.
- Prepare and deliver reports and data analyses for internal stakeholders and external reporting requirements.
- Administer complex leave programs (e.g., Accident Leave, Parental Leave, advanced leave programs), serving as a primary point of contact for employees, departments, and external agencies.
- Interpret and apply HR policies, collective bargaining agreements, and State regulations to unique or sensitive employee situations, providing guidance and recommendations.
- Coordinate with internal and external stakeholders (e.g., IWIF, ESH, departmental HR representatives) to resolve leave‑related issues and ensure proper administration.
- Monitor and audit leave usage, identify discrepancies, and implement corrective actions in collaboration with departments.
- Evaluate HRIS and HR operational processes to identify inefficiencies, risks, and opportunities for improvement; design and implement enhanced workflows and controls.
- Develop, maintain, and standardize comprehensive procedures, documentation, and training materials.
- Lead and participate in system testing activities (e.g., upgrades, patches, enhancements).
- Serve as a subject matter expert and consultant to HR staff, payroll, departmental representatives, and employees on HRIS processes, data issues, and leave programs.
- Provide guidance on complex transactions, ensuring adherence to policies, and minimizing risk to the institution and employees.
- Manage and resolve HRIS‑related inquiries and service requests, prioritizing and escalating issues as appropriate.
- Bachelor’s degree preferably in Human Resources, Business Administration, Information Systems, or a related field.
- Progressive experience in HRIS, human resources operations, payroll, or a related field, with demonstrated responsibility for managing complex transactions and data processes.
- Experience interpreting and applying HR policies, procedures, and regulations to varied and complex employee situations.
- Proven ability to analyze, troubleshoot, and resolve data discrepancies and system issues using independent judgment.
- Experience with HRIS platforms (e.g., PeopleSoft) and advanced proficiency in data tools such as Excel (e.g., pivot tables, formulas, data analysis techniques).
- Demonstrated ability to manage multiple priorities, meet critical deadlines, and maintain a high level of accuracy in a high‑volume environment.
Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year‑for‑year basis with 30 college credits being equivalent to one year of experience.
- Experience in a higher education or public sector environment.
- Experience with HRIS data governance, system administration, or leave of absence programs.
- Familiarity with institutional, State, and Federal reporting requirements (e.g., EEO, IPEDS).
- Experience participating in system implementations, upgrades, or testing.
A background check will be required.
Open Until Filled
UMBC offers a rich benefits package.
- 22 Days of Annual Leave
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
- 8 credit hours per semester tuition remission
- Tuition remission at UMBC for eligible dependents after two years of FT employment
- Life and disability insurance
- Retirement plans (including the choice of joining the pension plan)
- Professional development opportunities
- Wellness opportunities
Salary: $64,000 to $70,000 depending on qualifications and experience. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Full-time
Regular
Exempt
UMBC is an affirmative action/equal opportunity employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.
If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410‑455‑2337 or MD TTY Relay Service 1‑800‑735‑2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
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