Executive Administrative Assistant/ HR Coordinator, Jr

Odyssey Information Services; Fort Worth (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Four-day workweek

Job summary

Odyssey Information Services is seeking an experienced Executive Administrative Assistant to support the President/CEO in Fort Worth, TX. The role coordinates HR, payroll, benefits, and daily office administration, with a focus on handling confidential information and supporting C-level executives.

Responsibilities include managing calendars, travel, board meetings, onboarding, payroll liaison with Paycom, benefits coordination, OSHA and compliance reporting, and general office operations.

Qualifications

• 2+ years of administrative experience, including C-level executive support.
• 1+ year of HR, benefits, or employee administration experience.
• Experience assisting with payroll and employee onboarding.
• Strong Microsoft Office, organizational, and communication skills.
• Ability to handle confidential information and work independently.
• Paycom and manufacturing industry experience preferred.
• Executive Assistant / Office Manager background preferred.

Responsibilities

• Manage executive calendars, travel, meetings, correspondence, and expenses.
• Coordinate Board meetings, presentations, and special projects.
• Assist with employee onboarding, new-hire paperwork, and personnel records.
• Support payroll processing and interface with Paycom.
• Coordinate employee benefits, HR communications, and general employee inquiries.
• Assist with OSHA, Workers' Compensation, and HR compliance reporting.
• Support general office administration and daily operations.

Skills

C-level support

Administrative experience

Microsoft Office

Organizational skills

Communication skills

Confidential information handling

Tools

Paycom

Job description

Seeking an experienced Executive Administrative Assistant to support the President/CEO while coordinating HR, payroll, benefits, and office administration. Ideal candidates have supported C-level executives and handled HR-related responsibilities in a smaller organization.

Key Responsibilities

• Manage executive calendars, travel, meetings, correspondence, and expenses.
• Coordinate Board meetings, presentations, and special projects.
• Assist with employee onboarding, new-hire paperwork, and personnel records.
• Support payroll processing and interface with Paycom.
• Coordinate employee benefits, HR communications, and general employee inquiries.
• Assist with OSHA, Workers' Compensation, and HR compliance reporting.
• Support general office administration and daily operations.

Qualifications

• 2+ years of administrative experience, including C-level executive support.
• 1+ year of HR, benefits, or employee administration experience.
• Experience assisting with payroll and employee onboarding.
• Strong Microsoft Office, organizational, and communication skills.
• Ability to handle confidential information and work independently.
• Paycom and manufacturing industry experience preferred.
• Executive Assistant / Office Manager background preferred.

Schedule Note: Primarily a four-day workweek, with rare Friday or weekend support as needed.