Administrative Assistant - Sage Lodge

Columbia Hospitality; Pray (WI); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Cellphone Allowance

Paid Time off

Holiday Pay

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

401K

HSA/FSA Plans

Referral Bonus

Discounted Lodging & Dining

Employee Assistance Program

Volunteer Opportunities

Committee Participation

Task Force Opportunities

Online Learning Platform

Get Paid Daily

Job summary

Columbia Hospitality seeks an Administrative Assistant to provide essential support to the General Manager and Lodge Manager at Sage Lodge. You will coordinate meetings, travel, and daily administrative tasks in a dynamic hospitality setting.

The role emphasizes discretion, strong communication, and multi-tasking across departments including People & Culture and Finance. A bachelor’s degree is preferred and a customer-service mindset is vital.

Qualifications

• Bachelors degree in hospitality, accounting, communications, business or related field is preferred
• Have a professional, friendly, and enthusiastic demeanor
• Be detail-oriented, and have exceptional organizational, proofreading and grammar skills
• Be reliable and punctual
• Have the ability to multi-task and work in an environment with shifting priorities and frequent interruptions
• Self-directed professional with strong interpersonal skills
• Service oriented (both internal and external)
• Exceptional written and verbal communication skills
• Demonstrated poise, diplomacy and good judgment
• Efficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook and SharePoint)

Responsibilities

• Provide administrative and operational support to the General Manager and Lodge Manager in the daily management of the property.
• Schedule and coordinate individual and group appointments, interviews, meetings, conference calls, and other on- and off-property engagements.
• Monitor and organize leadership email inboxes; proactively manage meeting requests, calendar invitations, scheduling changes, and electronic correspondence to support timely communication and follow-up.
• Maintain organized property, project, meeting, and leadership files, including both electronic and physical records.
• Coordinate travel arrangements, reservations, and itineraries, including flights, lodging, ground transportation, and other travel details.
• Assist with purchasing, invoice tracking, expense reports, credit card reconciliations, and other administrative responsibilities.
• Coordinate meetings and special projects, track action items, and follow up on deadlines as directed by property leadership.
• Handle confidential business and operational information with professionalism and discretion.
• Provide day-to-day administrative support to the People & Culture/HR team and hotel or resort management.
• Organize and maintain records related to required hospitality training, certifications, and compliance documentation.

Skills

Administrative support

Scheduling

Communication

Detail-oriented

Organizational skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Job description

Administrative Assistant

Let’s start off with the most important part-what’s in it for you:

• Eligibility of perks is dependent upon job status
• Annual Salary Range: $60,000 to $65,000 DOE
• Cellphone Allowance
• Paid Time off & Holiday Pay (Because Balance Matters)
• Benefits - Medical, Dental, Vision, Disability, 401K
• HSA/FSA Plans -with employer contribution
• Values Based Culture (#OMGLIFE)
• Culture Add (Creating Space for Fresh Perspectives)
• Referral Bonus (Get Paid to Recruit)
• Discounted Lodging, Dining, Spa, Golf, and Retail (Yes, Discounted Travel!)
• Employee Assistance Program
• “Columbia Cares” Volunteer Opportunities
• Committee Participation Opportunities (Fun, Philanthropic, Diversity/Equity/Inclusion)
• Task Force Work Opportunities (Grow your career in idyllic locations across the globe)
• Online Learning Platform to Help You Grow!
• Get Paid Daily (Make any day payday)
• Third Party Perks (Including discounts on Pet Insurance, Rental Cars, Movie and Concert Tickets, Theme Park and Attractions & so much more)

Our Commitment to you:

“People never forget how you made them feel.” Maya Angelou’s famous statement serves as a rallying cry throughout Columbia Hospitality and fuels our collective drive - and success.

Our people are our purpose, and our brand is our people. We seek extraordinary individuals who drive our brand promise of Creating Exceptional Experiences. We are a people-first organization, ignited from the inside to succeed on the outside. We are a tight-knit, inclusive, values-driven team and we trust one another to have each other’s backs. We show up every day with open hearts, an inclusive mindset, and a genuine respect for those around us. We have fun, grow together, and strive to leave a positive lasting impression on everyone we meet.

What Success Looks Like:

Your Impact

• Leadership Support
• Provide administrative and operational support to the General Manager and Lodge Manager in the daily management of the property.
• Schedule and coordinate individual and group appointments, interviews, meetings, conference calls, and other on- and off-property engagements.
• Monitor and organize leadership email inboxes; proactively manage meeting requests, calendar invitations, scheduling changes, and electronic correspondence to support timely communication and follow-up.
• Maintain organized property, project, meeting, and leadership files, including both electronic and physical records.
• Coordinate travel arrangements, reservations, and itineraries, including flights, lodging, ground transportation, and other travel details.
• Assist with purchasing, invoice tracking, expense reports, credit card reconciliations, and other administrative responsibilities.
• Coordinate meetings and special projects, track action items, and follow up on deadlines as directed by property leadership.
• Handle confidential business and operational information with professionalism and discretion.
• People & Culture Support
• Become familiar with key Columbia Hospitality owners and clients, including their preferences, special requests, and service expectations.
• Provide day-to-day administrative support to the People & Culture/HR team and hotel or resort management.
• Organize and maintain records related to required hospitality training, certifications, and compliance documentation.
• Support Columbia Hospitality initiatives, including employee training, recruiting, onboarding, engagement, and other People & Culture programs.
• Prepare monthly expense reports and credit card reconciliations for assigned leaders.
• Prepare reports and spreadsheets related to staffing, turnover, attendance, and employee records.
• Maintain confidentiality of employee information and follow company policies, procedures, and applicable employment requirements.
• Accounting & Finance Support
• Provide administrative and accounting support to the property finance team.
• Monitor and record petty cash and operational cash transactions.
• Assist with bank deposits and other bank-related errands, including obtaining and exchanging cash as needed for property operations.
• Support various departments with routine accounting-related tasks and financial documentation.
• Assist with special projects, reporting, reconciliations, and other finance-related assignments as needed.

What You Bring

• Bachelors degree in hospitality, accounting, communications, business or related field is preferred
• Have a professional, friendly, and enthusiastic demeanor
• Be detail-oriented, and have exceptional organizational, proofreading and grammar skills
• Be reliable and punctual
• Have the ability to multi-task and work in an environment with shifting priorities and frequent interruptions
• Self-directed professional with strong interpersonal skills
• Service oriented (both internal and external)
• Exceptional written and verbal communication skills
• Demonstrated poise, diplomacy and good judgment
• Efficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook and SharePoint)

Where you’ll work:

Nestled on more than a mile of Yellowstone riverfront, and just 35 minutes from Yellowstone National Park, Sage Lodge is inspired by anglers, but beckons to outdoor enthusiasts of all kinds. Looking our at majestic Emigrant Peak, the Lodge blends the raw and rugged beauty of Paradise Valley with distinctive Montana hospitality. The expansiveness of Montana's unspoiled terrain is right outside your door for hiking, horseback riding, biking, fishing, and so much more. All conveniently located just 50 minutes from Bozeman.

Sage Lodge offers 50 rustically elegant guestrooms each. Guests can take in the views of the Montana horizon while dining in the Fireside Room. Experience the softer side of the wild west at The Spa at Sage Lodge with relaxing and revitalizing body treatments.

The Fine Print

Columbia Hospitality, Inc. is an equal opportunity employer committed to an inclusive environment without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law. We strive for excellence in every position within the company and select the most qualified people who embrace our service philosophy and these values.

Accountability | Creativity | Enthusiasm | Honesty | Inclusion | Respect

Columbia Hospitality is a national management and consulting company with more than 25 years of experience in creating hospitality solutions and delivering exceptional experiences. Our portfolio includes award-winning hotels and resorts, premier residential communities, restaurants and bars, private and public golf clubs, conference centers, and distinctive venues. Columbia Hospitality has been consistently recognized as one of the Top Companies to Work for in Washington by Seattle Business Magazine and Puget Sound Business Journal for their commitment to creating a fun, dynamic and nurturing work environment for team members.