Executive Administrative Assistant - Healthcare & Operations

OneOncology; Hickory (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Carolina Oncology Specialists is hiring an Administrative Assistant in the Administration Department for our Hickory, NC location. The role provides comprehensive administrative support to executives, HR, and operations, coordinating meetings, events, and communications while protecting confidential information.

The ideal candidate will have an associate degree (preferred), strong MS Office skills, and experience with HRIS (Workday preferred).

Qualifications

• Associate degree preferred in business or healthcare fields.
• High school diploma or equivalent required.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with HRIS systems (Workday preferred).
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and professional discretion.
• Excellent customer service and interpersonal skills.

Responsibilities

• Provide comprehensive administrative support to the Administration Department.
• Coordinate meetings and events; manage calendars and communications.
• Maintain confidential information and supporting documentation.
• Assist with travel arrangements, reimbursements, and reports.
• Support onboarding, HR processes, and employee communications.
• Assist with vendor coordination and basic operations tasks.
• Prepare reports and assist leadership with projects as needed.
• Ensure HIPAA/compliance practices are followed in daily work.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Customer service

Interpersonal skills

MS Office proficiency

HRIS experience

Education

Associate degree in Business Administration / Healthcare Administration / HR

High school diploma or equivalent

Tools

Microsoft Office

Word/Excel/PowerPoint/Outlook/Teams

Workday HRIS

Job description

Carolina Oncology Specialists is hiring an Administrative Assistant in the Administration Department for our Hickory, NC location. The role provides comprehensive administrative support to executives, HR, and operations, coordinating meetings, events, and communications while protecting confidential information.

The ideal candidate will have an associate degree (preferred), strong MS Office skills, and experience with HRIS (Workday preferred).