Home Health Administrative Coordinator

Carolina Health Care United, LLC; Sumter (SC); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Referral bonus

Supplemental Insurance

Competitive salary

Advancement opportunities

Training & development

Competitive Compensation

Career Growth Opportunities

Job summary

Carolina Health Care United, LLC's home health agency is seeking a motivated Administrative Assistant to support office staff and coordinate between clinical teams, clients, caregivers and external partners. You will answer calls, schedule visits, manage documentation, and ensure compliance while keeping operations running smoothly and clients and families feel supported.

The ideal candidate is highly organized with excellent written and verbal communication skills, proficient in Microsoft Word,

Qualifications

• High school diploma or GED required; administrative training preferred.
• 1-2 years administrative or clerical experience, preferably in home health or medical office.
• Working knowledge of HIPAA regulations and client confidentiality standards.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Word/Google Docs, Email, PowerPoint/Google Slides; comfortable learning EHR software.
• Strong organizational, multitasking, and written/verbal communication skills.

Responsibilities

• Answer incoming phone calls, and route inquiries from clients, families, referral sources, and staff.
• Schedule and coordinate appointments, field clinician visits, caregiver assignments, and adjust for last minute changes.
• Support billing functions such as verifying Medicaid and insurance information, preparing invoices, and tracking payments.
• Assist with credentialing and onboarding paperwork for new clinical and administrative hires.
• Prepare reports, meeting minutes, and other correspondence as needed.
• Order and manage office supplies and equipment inventory.
• Maintain and update records in the agency's EHR system.
• Support survey readiness by helping maintain organized, audit-ready files.
• Maintain an accurate and organized client and employee filing system; ensure documentation meets state, federal, and HIPAA requirements.
• Develop, update, and maintain relevant office procedures (incoming/outgoing correspondence, intake paperwork, physician orders, and Medicaid documentation).

Skills

Strong organizational skills

Multitasking

Written communication

Verbal communication

Excellent computer skills

Education

High school diploma/GED

Tools

Microsoft Word

Google Docs

Email

PowerPoint

Google Slides

EHR software

Job description

Carolina Health Care United, LLC's home health agency is seeking a motivated Administrative Assistant to support office staff and coordinate between clinical teams, clients, caregivers and external partners. You will answer calls, schedule visits, manage documentation, and ensure compliance while keeping operations running smoothly and clients and families feel supported.

The ideal candidate is highly organized with excellent written and verbal communication skills, proficient in Microsoft Word,