Executive Administrative Assistant - Healthcare Leadership

Baptist Health System; San Antonio (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Baptist Health System seeks an Administrative Assistant to provide high-level support to one or more executives, ensuring efficient operations across Facility/System functions. The role requires discretion, strong organization, and superior written and verbal communication skills.

The successful candidate will manage calendars, coordinate events, and assist with correspondence, policies, and reports while maintaining confidentiality and a focus on performance improvement.

Qualifications

• High School Graduate or equivalent
• 7 years as an administrative secretary in a professional business setting
• Experience in healthcare environment (preferred)

Responsibilities

• Organizes daily activities to minimize disruption to executives’ workday and facilitate smooth office operations.
• Acts as a liaison between executives and staff, vendors, physicians, patients, and families.
• Communicates effectively with all levels of staff, physicians, patients, and families.
• Maintains accurate appointment/meeting calendar.
• Coordinates events, meetings, retreats including travel, lodging and activities.
• Performs basic information gathering and analysis and forecasting as directed.
• Assists in developing and editing correspondence and/or reports.
• Assists in developing/updating departmental policies, procedures, job descriptions, etc.
• Screens calls and greets visitors; maintains an orderly filing system.
• Assists other Executives during the absence of their administrative staff.
• Performs general office duties and manages supplies and subscriptions.
• Utilizes resources efficiently and maintains a safe environment.
• Participates in Performance Improvement activities.

Skills

Administrative support

Calendar management

Communication skills

Liaison with executives

Education

High School diploma or equivalent

Associates degree

Job description

Baptist Health System seeks an Administrative Assistant to provide high-level support to one or more executives, ensuring efficient operations across Facility/System functions. The role requires discretion, strong organization, and superior written and verbal communication skills.

The successful candidate will manage calendars, coordinate events, and assist with correspondence, policies, and reports while maintaining confidentiality and a focus on performance improvement.