Senior Executive Assistant for VP & SVP

Andrews Institute; Pensacola, Northern (FL, KY); Hybrid; USD 26,000 - 36,000; Part time

Job summary

Baptist Health Care is seeking an Executive Assistant to support the Senior Vice President and other senior leaders in Pensacola, FL. You will manage calendars, prepare meetings and materials, and handle confidential information with integrity.

Responsibilities include coordinating complex schedules, travel, and events, producing reports, and coordinating communications with executives. The role requires discretion, professionalism, and strong organizational skills.

Qualifications

• 3 years experience as an executive assistant supporting high level executives.
• Strong organizational and communication skills are required.

Responsibilities

• Answer calls, screen and redirect as needed.
• Maintain calendars; prepare agendas, minutes, and presentations.
• Schedule complex activities including travel, conferences, and department events.
• Coordinate special projects and mail workflows.
• Prepare correspondences; proofreading and filing.
• Generate standard reports from databases/systems.
• Track statistics; provide research and admin support.
• Prepare data for meetings; notify participants; take minutes.
• Greet visitors and manage inquiries; route to appropriate staff.
• Handle concerns professionally; interact with senior administration.
• Coordinate communications with leaders; liaise with executives and board.
• Maintain office supplies and environment; support department operations.
• Assist in other duties as assigned; on-call during severe weather/disasters.

Skills

Organized

Written and verbal comms

Self-motivated

Flexible

Tactful under deadlines

Multitasking

Time management

Independent worker

Detail oriented

Typing & computer skills

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Calendar management

Job description

Baptist Health Care is seeking an Executive Assistant to support the Senior Vice President and other senior leaders in Pensacola, FL. You will manage calendars, prepare meetings and materials, and handle confidential information with integrity.

Responsibilities include coordinating complex schedules, travel, and events, producing reports, and coordinating communications with executives. The role requires discretion, professionalism, and strong organizational skills.