Efficient Office Coordinator: Admin & Scheduling Pro

Baptist Health Care; Gulf Breeze (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Baptist Health Care is seeking an Office Coordinator to provide administrative support in a healthcare environment. The role collaborates with management on staff schedules, office policies and procedures, supplies, workflow, and projects, ensuring efficient office operations.

Ideal candidates will have 1–3 years of Office Coordinator, Secretary, or Receptionist experience, plus a High School diploma. This on-site position requires strong communication skills and discretion handling confidential

Qualifications

• Knowledge of medical terminology and records management.
• Knowledge of basic computer skills.
• Ability to deal appropriately with confidential information.
• Able to function effectively with frequent interruptions.
• Must have excellent written and oral communication skills.

Responsibilities

• Performs a variety of administrative functions for the department.
• Reception, copying, faxing, mailing, and filing; maintains electronic or paper files.
• Responds to calls and visits from team members; determines urgency.
• Acts as receptionist to visitors; receives and routes mail.
• Coordinates schedules and organizes meetings and department activities.
• Initiates and maintains department files of case records, correspondence, reports and resources.
• Deals discreetly with sensitive confidential information.
• Initiates and develops special projects including department presentations and workshops.
• Oversees office management and maintenance for the department.
• Anticipates maintenance, equipment, and supply needs.
• Assists in other duties as assigned to support operational needs.
• May be required to remain on campus immediately before, during, and after severe weather and/or disasters.

Skills

Medical terminology

Records management

Basic computer skills

Confidential information

Communication skills

Education

High School Diploma

Job description

Baptist Health Care is seeking an Office Coordinator to provide administrative support in a healthcare environment. The role collaborates with management on staff schedules, office policies and procedures, supplies, workflow, and projects, ensuring efficient office operations.

Ideal candidates will have 1–3 years of Office Coordinator, Secretary, or Receptionist experience, plus a High School diploma. This on-site position requires strong communication skills and discretion handling confidential