Executive Administrative Assistant, Health Services

State of Washington; Olympia (WA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Up to 25 paid vacations days a year

8 hours of paid sick leave per month

12 paid holidays a year

Generous retirement plan

Flexible Spending Accounts

Dependent Care Assistance

Job summary

State of Washington, Health Service Division, Administrative Assistant 4 position located at Headquarters, Tumwater, WA, is a full-time, permanent role supporting the Chief Nursing Officer and Health Services staff.

The role involves managing calendars, correspondence, meetings, and complex administrative duties across multiple programs while ensuring compliance and timely communications. Proficiency with Microsoft Office and SharePoint is required.

Qualifications

• Four years of progressively responsible experience in office/clerical, secretarial, bookkeeping or general administrative work.
• Proficiency in Microsoft Outlook/Office Suite, Word, and document management.
• Intermediate experience in Excel, Visio, PowerPoint and SharePoint.
• Ability to research, organize, and communicate technical information in writing and verbally.
• High School Diploma or equivalent.

Responsibilities

• Provide administrative support to the Chief Nursing Officer and Health Services leadership.
• Schedule meetings, manage calendars, respond to emails, and craft routine correspondence.
• Coordinate purchasing, travel, training requests, and other administrative tasks.
• Log and track decision points across guidance documents and ensure alignment with policies.
• Prepare records and support calls between DOH, OFM, stakeholders, and facilities.
• Take minutes, track action items, and maintain supervisory files as needed.
• Support regional health staff and assist in policy and content updates as requested.

Skills

Microsoft Outlook/Office Suite

Word

Excel

SharePoint

Communication skills

Research

Education

High School Diploma or equivalent

Tools

Visio

PowerPoint

Job description

State of Washington, Health Service Division, Administrative Assistant 4 position located at Headquarters, Tumwater, WA, is a full-time, permanent role supporting the Chief Nursing Officer and Health Services staff.

The role involves managing calendars, correspondence, meetings, and complex administrative duties across multiple programs while ensuring compliance and timely communications. Proficiency with Microsoft Office and SharePoint is required.