Executive Administrative Assistant, Forestry Office

State of Louisiana; Baton Rouge (LA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Household member benefits

Job summary

The Louisiana Department of Agriculture and Forestry is seeking an Administrative Assistant in the Office of Forestry, Baton Rouge, to provide high-level administrative support to the Assistant Commissioner. The role emphasizes scheduling, records management, and liaison duties with staff, field personnel, and external partners.

Minimum qualifications include four years of experience in administrative services and strong communication skills.

Qualifications

• Four years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Provides confidential administrative and clerical support to the Assistant Commissioner of Forestry and staff, ensuring assignments are completed accurately and on time.
• Prepares reports, applies independent judgement, and advises staff on agency policies and procedures to support efficient office operations.
• Manages the Assistant Commissioner’s calendar, communications, correspondence, files, and meeting preparations while serving as a liaison between office staff, field personnel, and external contracts.
• Prepares, proofreads, and edits documents; tracks report deadlines and assignments; and maintains records and schedules to ensure efficient office operations.
• Manages Forestry staff timekeeping, payroll records, leave balances, and time audits; resolves discrepancies with employees, supervisors, and HR while maintaining confidential personnel records and assisting with new employee orientation.
• Administers the Louisiana Certified Prescribed Burner Program by coordinating workshops, maintaining records and databases, managing certifications, and tracking compliance and deadlines.

Skills

Administrative support

Calendar management

Record keeping

Communication

Job description

The Louisiana Department of Agriculture and Forestry is seeking an Administrative Assistant in the Office of Forestry, Baton Rouge, to provide high-level administrative support to the Assistant Commissioner. The role emphasizes scheduling, records management, and liaison duties with staff, field personnel, and external partners.

Minimum qualifications include four years of experience in administrative services and strong communication skills.