Administrative Assistant 5

State of Louisiana; Baton Rouge (LA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Household member benefits

Job summary

The Louisiana Department of Agriculture and Forestry is seeking an Administrative Assistant in the Office of Forestry, Baton Rouge, to provide high-level administrative support to the Assistant Commissioner. The role emphasizes scheduling, records management, and liaison duties with staff, field personnel, and external partners.

Minimum qualifications include four years of experience in administrative services and strong communication skills.

Qualifications

• Four years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Provides confidential administrative and clerical support to the Assistant Commissioner of Forestry and staff, ensuring assignments are completed accurately and on time.
• Prepares reports, applies independent judgement, and advises staff on agency policies and procedures to support efficient office operations.
• Manages the Assistant Commissioner’s calendar, communications, correspondence, files, and meeting preparations while serving as a liaison between office staff, field personnel, and external contracts.
• Prepares, proofreads, and edits documents; tracks report deadlines and assignments; and maintains records and schedules to ensure efficient office operations.
• Manages Forestry staff timekeeping, payroll records, leave balances, and time audits; resolves discrepancies with employees, supervisors, and HR while maintaining confidential personnel records and assisting with new employee orientation.
• Administers the Louisiana Certified Prescribed Burner Program by coordinating workshops, maintaining records and databases, managing certifications, and tracking compliance and deadlines.

Skills

Administrative support

Calendar management

Record keeping

Communication

Job description

Job #FOR-51014-10.30.26-BB This position is located in the Office of Forestry, in Baton Rouge, Louisiana in East Baton Rouge Parish.

About This Job

This position is located in the Office of Forestry, in Baton Rouge, Louisiana in East Baton Rouge Parish.

The incumbent in this position serves as the Administrative Assistant to the Assistant Commissioner of the Office of Forestry, providing high-level administrative and operational support. This position plays a vital role in ensuring the efficient coordination of daily office activities, facilitating communication, maintaining accurate records, and supporting the overall mission and objectives of the Office of Forestry.

We are seeking a highly organized, detail-oriented, and motivated professional who demonstrates excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. If you are committed to excellence in public service and enjoy contributing to a collaborative and mission-driven team, we encourage you to apply and become part of an agency dedicated to protecting and preserving Louisiana’s agricultural and forestry resources.

Core Competencies

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Preferred Competencies

• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

LDAF cares about the well-being of its employees! We offer a fully employer-funded Employee Assistance Program (EAP), providing valuable support and resources to help you and your household members thrive at work and at home. The EAP is also free for all members of your household.

Minimum Qualifications

Four years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties

• Provides confidential administrative and clerical support to the Assistant Commissioner of Forestry and staff, ensuring assignments are completed accurately and on time.
• Prepares reports, applies independent judgement, and advises staff on agency policies and procedures to support efficient office operations.
• Manages the Assistant Commissioner's calendar, communications, correspondence, files, and meeting preparations while serving as a liaison between office staff, field personnel, and external contracts.
• Prepares, proofreads, and edits documents; tracks report deadlines and assignments; and maintains records and schedules to ensure efficient office operations.
• Manages Forestry staff timekeeping, payroll records, leave balances, and time audits; resolves discrepancies with employees, supervisors, and HR while maintaining confidential personnel records and assisting with new employee orienation.
• Administers the Louisiana Certified Prescribed Burner Program by coordinating workshops, maintaining records and databases, managing certifications, and tracking compliance and deadlines.
• Processes utility payments for Forestry buildings statewide, oversees records retention policies, and maintains inventory records for Baton Rouge offices and employees.
• Coordinates, monitors, and manages CPM within Forestry to ensure compliance with Human Resources directives and Civil Service policy.

Functional Requirements

Prolonged sitting at workstation

Occasional bending or kneeling

Light to moderate lifting

Environmental Factors

Works indoors

Position-Specific Details

Appointment Type: Full-time, Probational

Compensation: The salary offered will be determined based on qualifications and experience.

Location: This position is located within the office of Forestry (FOR), East Baton Rouge Parish.

The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

All candidates for hire must undergo drug screening.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

For Further Information About This Vacancy, Contact

Briante Bax - HR Analyst

Louisiana Department of Agriculture & Forestry

5825 Florida Blvd., Suite 1001

Baton Rouge, LA 70806

[e-mail]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year

• New Year's Day
• Martin Luther King, Jr. Day
• Mardi Gras
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving Day
• Christmas Day
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org)
• Louisiana School Employees Retirement System (www.lsers.net), among others