Executive Assistant to Partners at Communications Firm

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 50,000 - 80,000; Full time

Benefits offered by this job

Generous paid time off

Holiday offerings

Hybrid work model

Job summary

Hawthorne Lane in Washington, DC is seeking a proactive administrative professional to support busy leaders, manage calendars, travel, and general office operations. The role emphasizes quick learning, business acumen, warmth in client delivery, and resilience.

You will coordinate calendars for multiple partners, perform expense and budget tracking, conduct research with Salesforce, assist HR and IT onboarding, and help plan events while maintaining confidential information.

Qualifications

• Bachelor's degree and 3+ years supporting a busy leadership team.
• Experience with calendar management and travel arrangements.
• Strong business acumen and professional communication.
• Ability to learn quickly and handle confidential information.

Responsibilities

• Manage calendars for multiple partners and prepare meeting materials.
• Perform research and produce concise Salesforce reports.
• Process expense reports and assist budget tracking.
• Coordinate domestic and international travel.
• Support events, inventory, and onboarding/offboarding with other departments.
• Maintain client data in Salesforce.
• Assist HR and IT onboarding processes and escalate as needed.

Skills

Calendaring

Research

Salesforce

Expense reporting

Travel booking

Onboarding

Education

Bachelor's degree

Tools

Salesforce

AI tools

Job description

Are you seeking a role that offers variety in tasks, team support to industry leaders and a front seat to a large client portfolio? This communications firm in DC is seeking a doer with skills from prior experience supporting administrative and scheduling functions for busy leaders as well as dynamic general office support needs. The ideal candidate possesses quick learning skills, strong business acumen, warmth in professional delivery and resilience when the answer isn't right in front of them.

Key Responsibilities:

• Strategically manage calendaring for multiple partners, prepare meeting materials, take active meeting notes and provide summaries, follow-up deliverables, proactively address and resolve conflicts.
• Conduct research based on new business developments, providing clear and concise reporting documents on findings using Salesforce.
• Prepare and process expense reports and assist with financial tracking needs to the department's budget and process.
• Coordinate travel booking needs for multiple partners, domestically and internationally.
• Act as an extended administrative and operational hand to the firm to move the needle on event coordination, daily operational needs such as inventory and stock management, monitoring the receptionist area when requested, and assisting external vendors with ad hoc requests.
• Organize information, client details and necessary documentation accurately and quickly in Salesforce.
• Assist other departments, such as HR and IT in onboarding and offboarding processes, general process effectiveness, and troubleshooting low-level inquiries, using strong judgement on when to elevate requests.

Why You'll Love Working Here:

• Opportunities for career and leadership development are readily available.
• Generous paid time off and holiday offerings.
• Ability to work and network with leaders in the industry.
• Hybrid work model provides remote flexibility one day a week.

What We're Looking For:

• Administrative thought-partner. You have a bachelor's degree and at least three years of administrative support to a busy, client-centered team of leaders.
• Collaborative. You are flexible and thrive as a member of a team, working towards a common goal while evaluating effectiveness along the way.
• Technologically resourceful. You are an expert in all things tech and have prior experience utilizing AI tools to increase workflow efficiency, previous experience working in Salesforce is a plus!
• Focused and collected. You remain calm in the storm and aren't intimidated by shifting priorities.
• Trustworthy. Not only can your employer count on you to complete tasks on time, but people trust you with extremely confidential information.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.