Executive Administrative Assistant – Fleet & Operations

Energy Transfer Partners, L.P.; Dallas, Northern (TX, KY); Hybrid; USD 43,000 - 62,000; Full time

Job summary

USA Compression Partners, LP is seeking an Administrative Assistant to support two department heads in Fleet Services and Operations. You will coordinate calendars, travel, meetings, and communications across time zones, ensuring precision and discretion.

The role demands strong organization, professionalism, and excellent written and spoken communication. Proficiency with Microsoft Office, Outlook, Teams, Zoom, and ERP familiarity will help you succeed.

Qualifications

• Minimum of 2 years supporting senior leaders in a fast-paced corporate environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and calendar management tools (e.g., Outlook, Teams, Zoom).
• Familiarity with SAP or similar ERP systems desired.
• Ability to anticipate needs, think critically, and offer solutions.
• High level of professionalism and emotional intelligence.
• Ability to create effective and concise reports.

Responsibilities

• Calendar & Schedule Management: Coordinate meetings, appointments, and travel arrangements across multiple time zones, when needed.
• Communication Liaison: Serve as gatekeeper and point of contact with internal/external stakeholders.
• Meeting and Report Preparation: Prepare agendas, presentations, reports, and briefing materials; take notes and follow up on action items.
• Travel & Conference Coordination: Organize complex travel, including itineraries, accommodations, and logistics for large groups of employees across the United States.
• Confidential Support: Handle sensitive information with discretion and maintain confidentiality at all times.
• Project Assistance: Support strategic initiatives and cross-functional projects as needed.
• Expense Management: Process reimbursements and manage expenses.
• Office Operations: Filing, scanning, correspondence, and document management; sign-off processing; front desk support.

Skills

Organizational skills

Time-management

Communication skills

Reporting

Problem solving

Professionalism / EI

Tools

SAP

Outlook

Teams

Zoom

Job description

USA Compression Partners, LP is seeking an Administrative Assistant to support two department heads in Fleet Services and Operations. You will coordinate calendars, travel, meetings, and communications across time zones, ensuring precision and discretion.

The role demands strong organization, professionalism, and excellent written and spoken communication. Proficiency with Microsoft Office, Outlook, Teams, Zoom, and ERP familiarity will help you succeed.