Executive Assistant & Fleet Operations Lead

Takasago International Corporation U S A; Rockleigh (NJ); On-site; USD 75,000 - 115,000; Full time

Benefits offered by this job

Flexible work arrangements

Tuition assistance

Health benefits

Employee discounts

Life insurance

Retirement plans

Employee assistance program

Job summary

Takasago International Corporation USA is seeking an experienced Executive Assistant/Fleet Administrator to provide confidential executive support to the Company President, VP of Human Resources, and ELT members. You will manage calendars, prepare materials, coordinate travel, events, and fleet operations, and act as a strategic partner across the organization, affiliates, customers, and vendors.

Strong professionalism and discretion are essential.

Qualifications

• 5+ years of progressive experience in executive administration or related field.
• Bachelor’s degree in business administration, communications, or related field preferred.
• Experience in manufacturing or consumer products is a plus.
• Professionalism, discretion, and confidentiality are essential.

Responsibilities

• Provide proactive, confidential executive support to ELT members.
• Prepare agendas, materials, minutes, reports, and follow-up actions.
• Draft communications on behalf of executive leadership.
• Support special projects, travel logistics, and corporate programs.
• Coordinate events, meetings, and fleet arrangements for visiting executives.

Skills

Executive administration

Calendar management

Travel coordination

Project coordination

Discretion

Communication skills

Education

Bachelor's degree in business administration

Tools

Microsoft Office

SAP

Canva

Certify/Deem

Job description

Takasago International Corporation USA is seeking an experienced Executive Assistant/Fleet Administrator to provide confidential executive support to the Company President, VP of Human Resources, and ELT members. You will manage calendars, prepare materials, coordinate travel, events, and fleet operations, and act as a strategic partner across the organization, affiliates, customers, and vendors.

Strong professionalism and discretion are essential.