Executive Administrative Assistant - Fleet & Facilities

San Diego Metropolitan Transit System; San Diego (CA); On-site; USD 46,000 - 66,000; Full time

Job summary

San Diego Metropolitan Transit System is seeking an Administrative Assistant to provide administrative support to the Director of Fleet & Facility Maintenance. The role involves preparing correspondence, maintaining files, and coordinating projects across the Maintenance division.

The candidate will handle fuel reports, SAP data entry, and payroll/time-keeping tasks, while maintaining strong public relations with vendors and staff.

Qualifications

• Must possess an associate degree or equivalent, as well as three years of executive-level administrative support experience.
• Must be able to type 75 WPM (corrected).
• Must possess and maintain a valid California Driver License or be able to utilize alternative transportation when needed to perform job-related essential functions.
• Knowledge of MS Word and Excel; ability to learn and use other software used by MTS.

Responsibilities

• Prepares a variety of correspondence, meeting minutes, monthly reports and other administrative documents.
• Establishes and maintains manual and electronic filing systems.
• Conducts and assists with projects in support of the Maintenance division.
• Monitors fuel reports and records; enters daily fuel cards into SAP for the Ops Stat report.
• Processes department requisitions and purchase orders, including for office and computer supplies.
• Maintains excellent public relations through communication with the public, vendors, other departments, and agencies.
• Generates and reviews Fleetwatch report mileage report.
• Receives, logs and prepares engine, gearbox and transmission oil samples for mailing.
• Records and maintains time-keeping system for Maintenance employees in Hastus system.
• Provides monthly availability projections of IBEW manpower for the Maintenance Department.

Skills

Microsoft Word

Microsoft Excel

Executive support

Typing 75 WPM

Communication skills

Education

Associate degree or equivalent

Job description

San Diego Metropolitan Transit System is seeking an Administrative Assistant to provide administrative support to the Director of Fleet & Facility Maintenance. The role involves preparing correspondence, maintaining files, and coordinating projects across the Maintenance division.

The candidate will handle fuel reports, SAP data entry, and payroll/time-keeping tasks, while maintaining strong public relations with vendors and staff.