Operations Coordinator III – Fleet & Facilities Support

Baltimore Convention Center; Baltimore (MD); On-site; USD 58,305 - 93,289; Full time

Job summary

City of Baltimore is seeking an organized Operations Assistant III to provide executive administrative and operational support to the Chief of Fleet and Facilities Management. This role coordinates schedules, communications, and work orders across the Fleet and Facilities divisions.

The ideal candidate will manage multiple priorities with professionalism, accuracy, and timely follow-up, supporting contracts, procurement, hiring, reporting, and process improvements.

Qualifications

• Working knowledge of English usage.
• Ability to collect, organize, and present data.
• Ability to prepare and present reports.

Responsibilities

• Manage chief of fleet and facilities calendar, scheduling meetings, taking notes, and tracking follow-ups.
• Coordinate internal and external meetings and prepare materials.
• Monitor shared inbox and route inquiries to staff.
• Liaise with the chief, managers, staff, vendors, contractors, city agencies, and the public.
• Assist with processing work orders, fleet requests, and service requests.
• Support contracts, vendors, procurement, and hiring activities.

Skills

English usage

Data analysis

Report writing

Communication

Education

High school diploma or GED

Tools

MS Excel

Job description

City of Baltimore is seeking an organized Operations Assistant III to provide executive administrative and operational support to the Chief of Fleet and Facilities Management. This role coordinates schedules, communications, and work orders across the Fleet and Facilities divisions.

The ideal candidate will manage multiple priorities with professionalism, accuracy, and timely follow-up, supporting contracts, procurement, hiring, reporting, and process improvements.