Executive Administrative Assistant - Entertainment & Talent

Career Group; West Hollywood (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Career Group in West Hollywood is seeking a highly polished Admin Assistant to support a senior executive. This is a career-track opportunity in the entertainment industry, requiring professionalism, organization, and discretion in a fast-paced, high-expectations environment.

Responsibilities include managing calendars, handling calls and emails, drafting letters and communications, coordinating meetings, and maintaining a polished front-office presence while safeguarding confidential

Qualifications

• Exceptional written and verbal communication skills.
• Outstanding writing ability with strong grammar and tone.
• Highly organized with excellent follow-through.
• Professional, polished demeanor and discretion under pressure.
• Ability to work onsite Monday–Friday in a formal office environment.

Responsibilities

• Provide high-level administrative and day-to-day support to the executive.
• Manage a high volume of phone calls, emails, scheduling, and correspondence.
• Draft professional letters, written materials, and other communications.
• Coordinate and maintain complex calendars and appointments.
• Communicate professionally with high-profile clients, partners, and industry contacts.
• Track projects, opportunities, deadlines, and client-related information.
• Assist with client communication and follow-up.
• Maintain a polished and professional front-office presence.
• Handle confidential and sensitive information with discretion.
• Anticipate needs and proactively support the executive in a fast-paced environment.

Skills

Communication skills

Writing ability

Organization

Professional demeanor

Discretion

Job description

Career Group in West Hollywood is seeking a highly polished Admin Assistant to support a senior executive. This is a career-track opportunity in the entertainment industry, requiring professionalism, organization, and discretion in a fast-paced, high-expectations environment.

Responsibilities include managing calendars, handling calls and emails, drafting letters and communications, coordinating meetings, and maintaining a polished front-office presence while safeguarding confidential