Senior Executive Assistant, People Team - Beverly Hills

United Talent Agency; Santa Monica (CA); On-site; USD 71,635,000 - 85,962,000; Full time

Job summary

United Talent Agency is seeking an Executive Assistant to join the People Team in Beverly Hills, CA. The role focuses on precise organizational work, heavy scheduling, and administrative tasks in an in-office setting.

Responsibilities include email/calendar management, data reporting in Workday, travel bookings, and coordinating interviews and events. Requires 3+ years supporting senior executives and strong proficiency with MS Office tools.

Qualifications

• 3+ years of experience supporting senior level executives.
• Experience in Human Resources is preferred.
• Strong proficiency in Excel, PowerPoint, Outlook, and Word.

Responsibilities

• Significant email and calendar management (Outlook) and coordination.
• Task and project management (reminders of to-dos, deadlines, email drafts, etc.).
• Maintain schedule of staff check-ins, department check-ins, and regular meetings to maintain the “high touch” nature of the People Function.
• Assist in pulling data reports from Workday and preparing basic data, on request.
• Book travel and complete expenses report management.
• Coordinate interviews between candidates and interviewers; maintain candidate database.
• Prepare and post jobs as necessary.
• Develop business knowledge and objectives of the company and department.
• Coordinate UTA hosted events when needed.

Skills

Excel

PowerPoint

Outlook

Word

Communication skills

Discretion

Scheduling

Time management

Tools

Workday

Asana

Job description

United Talent Agency is seeking an Executive Assistant to join the People Team in Beverly Hills, CA. The role focuses on precise organizational work, heavy scheduling, and administrative tasks in an in-office setting.

Responsibilities include email/calendar management, data reporting in Workday, travel bookings, and coordinating interviews and events. Requires 3+ years supporting senior executives and strong proficiency with MS Office tools.