Administrative Assistant

Career Group; West Hollywood (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Career Group in West Hollywood is seeking a highly polished Admin Assistant to support a senior executive. This is a career-track opportunity in the entertainment industry, requiring professionalism, organization, and discretion in a fast-paced, high-expectations environment.

Responsibilities include managing calendars, handling calls and emails, drafting letters and communications, coordinating meetings, and maintaining a polished front-office presence while safeguarding confidential

Qualifications

• Exceptional written and verbal communication skills.
• Outstanding writing ability with strong grammar and tone.
• Highly organized with excellent follow-through.
• Professional, polished demeanor and discretion under pressure.
• Ability to work onsite Monday–Friday in a formal office environment.

Responsibilities

• Provide high-level administrative and day-to-day support to the executive.
• Manage a high volume of phone calls, emails, scheduling, and correspondence.
• Draft professional letters, written materials, and other communications.
• Coordinate and maintain complex calendars and appointments.
• Communicate professionally with high-profile clients, partners, and industry contacts.
• Track projects, opportunities, deadlines, and client-related information.
• Assist with client communication and follow-up.
• Maintain a polished and professional front-office presence.
• Handle confidential and sensitive information with discretion.
• Anticipate needs and proactively support the executive in a fast-paced environment.

Skills

Communication skills

Writing ability

Organization

Professional demeanor

Discretion

Job description

Schedule: Monday–Friday, 9:00 AM–7:00 PM

Employment Type: Temporary-to-Hire

Compensation: $25/hr

Position Overview

A firm is seeking a highly polished, intelligent, and resilient Admin Assistant to support a senior executive.

This is an excellent career-track opportunity for someone looking to build a long-term career in the entertainment industry. The ideal candidate will be professional, confident, exceptionally organized, and comfortable working in a high-expectations environment.

Responsibilities

• Provide high-level administrative and day-to-day support to the executive
• Manage a high volume of phone calls, emails, scheduling, and correspondence
• Draft professional letters, written materials, and other communications
• Coordinate and maintain complex calendars and appointments
• Communicate professionally with high-profile clients, partners, and industry contacts
• Track projects, opportunities, deadlines, and client-related information
• Assist with client communication and follow-up
• Maintain a polished and professional front-office presence
• Handle confidential and sensitive information with discretion
• Anticipate needs and proactively support the executive in a fast-paced environment

Qualifications

• Exceptional written and verbal communication skills
• Outstanding writing ability with strong attention to grammar, tone, and detail
• Highly organized with excellent follow-through
• Professional, polished, and confident demeanorThick-skinned and able to work effectively under pressure
• Comfortable handling a high volume of calls and competing priorities
• Strong judgment, discretion, and professionalism
• Ability to work onsite Monday–Friday in a formal, professional office environment
• Prior administrative, executive assistant, talent agency, entertainment, or related experience preferred

Ideal Candidate

The ideal candidate is smart, driven, polished, and eager to grow. This person should be comfortable working for a demanding executive with exceptionally high standards and should view the position as an opportunity to build a long-term career within entertainment and talent representation.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.