Executive Administrative Assistant — Dentistry Division

Ohio State University; North Carolina; On-site; USD 35,000 - 50,000; Full time

Job summary

The Ohio State University is seeking an Administrative Assistant to provide comprehensive administrative support to the Division Chair and division faculty in the Dentistry | Periodontology department.

You will manage the Division Chair's calendar, coordinate meetings and travel, prepare agendas and reports, handle correspondence, maintain filing systems, support teaching and clinical scheduling, and assist with compliance, records, procurement, and travel arrangements.

Qualifications

• 2 years of relevant experience required.
• High School diploma or GED.
• Strong organizational, planning, and time-management skills with the ability to manage multiple priorities.
• Exceptional interpersonal and communication skills, with the ability to interact effectively with individuals at all levels of the organization.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the Division Chair and division faculty.
• Manage and maintain the Division Chair's calendar, including scheduling meetings, appointments, conferences, and business travel arrangements.
• Coordinate meeting logistics, reserve spaces, prepare agendas and materials, and assist with follow-up activities.
• Serve as liaison between the Division Chair and faculty, staff, residents, students, and external partners.
• Draft and prepare correspondence, reports, presentations, and other professional communications using Microsoft Office.
• Screen and respond to calls, visitors, mail, and email inquiries with professionalism.
• Maintain electronic and paper filing systems for accurate record retention.

Skills

Organizational

Planning

Time management

Interpersonal communication

Education

High school diploma or GED

Job description

The Ohio State University is seeking an Administrative Assistant to provide comprehensive administrative support to the Division Chair and division faculty in the Dentistry | Periodontology department.

You will manage the Division Chair's calendar, coordinate meetings and travel, prepare agendas and reports, handle correspondence, maintain filing systems, support teaching and clinical scheduling, and assist with compliance, records, procurement, and travel arrangements.