Office Administrative Associate

Ohio State University; North Carolina; On-site; USD 29,000 - 38,000; Full time

Job summary

The Ohio State University College of Dentistry’s Division of Dental Hygiene seeks an Office Administrative Associate to provide high-level administrative support to the Division Chair. The role requires independent judgment, discretion, and the ability to manage routine and complex tasks with minimal supervision.

Responsibilities include supporting daily operations, coordinating calendars and meetings, handling confidential information, and assisting with budget tracking, reporting, and

Qualifications

• High School diploma or GED required.
• Certification or vocational training may be required.
• Associate degree in a relevant field may be preferred.
• 2 years of relevant experience required; 4–6 years preferred.

Responsibilities

• Support the Division Chair in daily operations and strategic initiatives.
• Manage calendars, scheduling, and meetings.
• Prepare reports and maintain documentation.
• Coordinate with college leadership, students, external partners.
• Assist in budget tracking and financial processes.
• Oversee confidential information and document management.

Education

High School diploma or GED

Associate degree in a relevant field

Certification or vocational training

Job description

Job Title

Office Administrative Associate

Department

Dentistry | Dental Hygiene

About the Division

The Division of Dental Hygiene at The Ohio State University College of Dentistry is seeking an Office Administrative Associate to support its academic programs and operations.

• Two undergraduate programs
• One graduate program
• Both in-person and asynchronous online instruction

The program prepares students to join dental health teams focused on oral health and disease prevention.

• The only dental hygiene program in Ohio affiliated with a dental school
• The only program in the state offering a master's degree in dental hygiene

Position Summary

The Office Administrative Associate provides high-level administrative support to the Chair of the Division of Dental Hygiene. This role requires independent judgment, discretion, and the ability to manage both routine and complex administrative functions with minimal supervision.

Key Responsibilities

• Support the Division Chair in daily operations and strategic initiatives
• Ensure timely completion of division goals, projects, and deadlines
• Represent the Chair and Division to:
  • College leadership
  • Students
  • External organizations and community partners

Research & Reporting

• Research and analyze the following to provide recommendations and updates to the Division Chair:
  • Programs
  • Policies and procedures
  • Operational data
• Prepare and maintain reports and documentation using network and cloud-based systems

Budget & Financial Processes

• Monitor and manage division budgets across multiple funding sources in conjunction with the Chair
• Initiate financial transactions, including:
  • Spend authorizations
  • Travel arrangements
  • Expense reimbursements

Scheduling & Coordination

• Manage the Chair's calendar and meeting schedules
• Coordinate complex meetings involving multiple stakeholders
• Maintain shared calendars for classrooms and conference spaces

Office & Program Support

• Perform advanced administrative tasks, including:
  • Document preparation and collaboration
  • File and data management in cloud-based systems
  • Handling confidential information
  • Support personnel and documentation processes
• Assist in program planning and clinical exam coordination
• Provide guidance and task direction to coworkers
• Assist faculty with classroom technology issues
• Assist the Chair and any Search Committee Chair with faculty recruiting including:
  • Meeting organization
  • Interview scheduling
  • Compliance documentation tracking through web based tracking services and committee and college-wide surveys

Communications & Compliance

• Manage division website and social media presence
• Compile and update materials, including:
  • Clinic manuals
  • Booklists
  • Published resources

Events & Special Projects

• Plan and coordinate division events and activities
• Collaborate with other departments on shared initiatives
• Facilitate logistics for special events and programs

Additional Duties

• Identify and implement process improvements
• Perform other duties as assigned

Target Pay Range

$21.35 - $27.88 (based on education and relevant experience)

Minimum Qualifications

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Location

Postle Hall (0024)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.