Executive Coordinator IV

DUF6-MCS LLC; Kevil (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

MCSA invites applications for an Executive Assistant role supporting the President, Project Manager, and senior leadership. The position focuses on confidential, strategic administration, calendar and travel management, and high-level document preparation.

The role emphasizes discretion, cross-functional coordination, and the ability to deliver accurate, polished materials on tight deadlines. Join a team dedicated to excellence and impact.

Qualifications

• Bachelor's Degree or equivalent
• 4+ years of executive administrative, secretarial experience
• 10+ years administrative/secretarial experience, or equivalent combination of education and experience is required

Responsibilities

• Conducts complex secretarial and administrative duties for the President, Project Manager, and senior management.
• Manages confidential information including future organizational strategy and high-level decisions.
• Prepares and edits professional documents and reports.
• Manages executive calendars and travel itineraries.
• Coordinates meetings and facilitates timely interaction with stakeholders.
• Develops internal presentations and contractual documents in compliance with laws.

Skills

Executive support

Calendar management

Stakeholder coordination

Communication

Education

Bachelor's degree or equivalent

Tools

MS Office

Adobe Acrobat

Job description

At MCSA, we know our success depends on our people. Every day, our employees support a mission that matters. We are committed to providing a safe workplace, developing our employees, and fostering a culture built on teamwork, integrity, and continuous improvement. If you're looking for meaningfulwork and the opportunity to make an impact, we'd like to hear from you.

Position Overview

Under limited supervision, provides direct support to the President, Project Manager, and senior management by performing a broad range of compliance and administrative functions. Ensures executive and business operations align with organizational, developmental, and customer needs while maintaining strict confidentiality. May lead lower-level staff or manage programs and processes, with most time spent directing the design, implementation, and delivery of specialized procedures and policies. Responsibilities may include support across multiple functional areas, along with other duties as assigned:

Functional:

• Conducts complex secretarial and administrative duties and oversees activities of subordinate personnel for the President, Project Manager, and senior management.
• Regularly accesses and manages confidential information such as, future organizational strategy, bargaining positions, and high-level decision-making.
• Obtains, organizes, and synthesizes information for executive use in activities such as, conferences, public speeches, and strategic briefings.
• Edits, formats, and designs professional documents, including compliance reports, presentations, form content, correspondence, and data entry.
• Manages executive calendars, coordinates travel itineraries, schedules meetings, and facilitates timely interaction between executives and internal/external stakeholders.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often under deadline pressure.
• At times, may coach, review, and delegate administrative work to lower-level professionals, ensuring quality, consistency, and alignment with organizational standards.
• Represents the organization as a prime contact and provides a bridge for smooth communication between the President, Project Manager, senior management, corporate, and the customer by demonstrating leadership to maintain credibility, trust, and support.
• Develops high-quality written communications for public release and/or utilization by executive leadership, such as press releases, special announcements, workplace posters, and intranet/internet content.
• Implements internal organizational practices, policies, and procedures to complete critical aspects of deliverables with a hands-on approach and leads other administrative tasks that facilitate the President and Project Manager's ability to effectively lead the organization.
• Provides recommendations to executive leadership to keep them informed of upcoming commitments, responsibilities, and developments impacting the organization.
• Develops complex and compliance-driven internal and external presentations and reports, including contractual documentation and correspondence, in concurrence with federal and state case law, statutes, regulations, and DOE Orders.
• May manage administrative coordination and consistency across all three sites, including staff delegation and standardization of executive support procedures.

Join a team where your contributions matter and your development is valued. We offer competitive pay and benefits, opportunities for growth, and the chance to work alongside dedicated professionals committed to excellence.

Job Requirements

• Bachelor's Degree or equivalent
• 4+ years of executive administrative, secretarial experience
• 10+ years administrative/secretarial experience, or equivalent combination of education and experience is required

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.