Executive Administrative Assistant

Insight Global; Memphis (TN); On-site; USD 42,000 - 66,000; Full time

Job summary

Insight Global in Memphis, TN is seeking an Executive Administrative Assistant to support the CEO with calendar management, meeting coordination, and document preparation. The role requires discretion, superb organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will excel in Microsoft Office, written and verbal communication, and confidentiality.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Exceptional written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proven experience creating PowerPoints and excel sheets.

Responsibilities

• Calendar management (coordinate and maintain the executive’s schedule, including meetings, appointments, and travel arrangements).
• Meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings).
• Documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail).
• Data handling (Create workbooks and documents using provided data to support decision-making and operational needs).
• Liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-up.

Skills

Calendar management

Meeting coordination

PowerPoint & Excel

Discretion & confidentiality

Communication skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

Job Description

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers. This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive’s schedule, including meetings, appointments, and travel arrangements),

meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)

This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-up

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.

Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Excellent organizational and time-management skills with the ability to prioritize effectively.

Exceptional written and verbal communication skills.

Ability to maintain confidentiality and exercise sound judgment.

Proven experience creating PowerPoints and excel sheets