Executive Administrative Assistant: Calendar & Travel Specialist

Bank of America; Pepper Pike (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Merrill Wealth Management, a part of Bank of America, seeks an experienced Administrative Assistant to provide confidential support for executives and teams in an in-office environment in the United States. The role emphasizes calendar management, travel arrangements, expense processing, and efficient handling of meetings and communications to enable leadership to focus on client service.

The position requires strong organizational skills, 3+ years’ experience, and proficiency with Microsoft

Qualifications

• Minimum of 3+ years professional, Client focused or relevant internship experience required
• Displays strong organizational skills including the ability to manage multiple responsibilities, prioritize while delivering results and detail oriented
• Applies strong critical thinking and problem-solving skills to meet client needs
• Demonstrates ability to learn and understand technology to assist client with the latest in Digital and Digital Banking
• Proficiency in Microsoft Office applications: Excel, Power Point, Co Pilot, and Power Point
• Enjoys a fast-paced environment with changing and evolving responsibilities
• Professional Verbal and Written Communication
• Prior knowledge of financial products, policies & procedures is highly preferred.
• Undergraduate degree or equivalent experience preferred

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager’s phone line, documenting accurate messages, and handling calls with appropriate judgment
• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Skills

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Office Administration

Problem Solving

Oral Communications

Written Communications

Recording/Organizing Information

Research

Education

High School Diploma / GED / Secondary School or equivalent

Tools

Excel

PowerPoint

Co Pilot

Job description

Merrill Wealth Management, a part of Bank of America, seeks an experienced Administrative Assistant to provide confidential support for executives and teams in an in-office environment in the United States. The role emphasizes calendar management, travel arrangements, expense processing, and efficient handling of meetings and communications to enable leadership to focus on client service.

The position requires strong organizational skills, 3+ years’ experience, and proficiency with Microsoft