Dynamic Administrative Assistant & Travel Coordinator

Children's Rescue Fund; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Children’s Rescue Fund is seeking an Administrative Assistant to support the team with calendar management, meeting coordination, and travel arrangements. The role emphasizes accurate records, professional communication, and efficient clerical duties to keep the office running smoothly.

You will interact with leadership and staff to enable focus on core responsibilities. Ideal candidates bring strong organizational skills, experience with multi-line phones, and a proactive approach to

Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Proven experience in general administrative or clerical roles, preferably in a professional office setting.
• Proficiency in calendar management and scheduling software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and maintain executive and team calendars, scheduling appointments and coordinating meetings to avoid conflicts.
• Arrange domestic and international travel plans, including booking flights, accommodations, and transportation.
• Operate multi-line phone systems to direct calls, take messages, and provide information as needed.
• Perform general clerical duties such as filing, data entry, and records management to ensure organized and accessible documentation.
• Coordinate meeting logistics, including preparing agendas, reserving conference rooms, and distributing materials.

Skills

Calendar management

Scheduling software

Organizational skills

Verbal & written communication

Multi-line phone systems

Travel arrangements

Clerical support

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office Suite

Google Workspace

Records management systems

Job description

Children’s Rescue Fund is seeking an Administrative Assistant to support the team with calendar management, meeting coordination, and travel arrangements. The role emphasizes accurate records, professional communication, and efficient clerical duties to keep the office running smoothly.

You will interact with leadership and staff to enable focus on core responsibilities. Ideal candidates bring strong organizational skills, experience with multi-line phones, and a proactive approach to