Administrative & Travel Support Specialist

Children's Rescue Fund; New York (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

The Administrative Assistant at Children's Rescue Fund provides essential support to a busy team in Long Island City. You will manage calendars, coordinate meetings, arrange travel, and handle communications to keep operations smooth.

With strong organizational skills and experience in office software, you will ensure accurate records and reliable clerical support, enabling leadership to focus on program goals and client service.

Qualifications

• Minimum: high school diploma or equivalent; associate degree or higher preferred.
• Proven experience in general administrative or clerical roles.
• Proficiency in calendar management and scheduling software.
• Strong organizational skills with the ability to manage multiple tasks.

Responsibilities

• Manage and maintain executive and team calendars, scheduling appointments and coordinating meetings to avoid conflicts.
• Arrange domestic and international travel plans, including flights, accommodations, and transportation.
• Operate multi-line phone systems to direct calls and take messages.
• Perform general clerical duties such as filing, data entry, and records management.

Skills

Calendar management

Scheduling

Travel planning

Records management

Phone systems

Organizational skills

Communication skills

Customer service

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

The Administrative Assistant at Children's Rescue Fund provides essential support to a busy team in Long Island City. You will manage calendars, coordinate meetings, arrange travel, and handle communications to keep operations smooth.

With strong organizational skills and experience in office software, you will ensure accurate records and reliable clerical support, enabling leadership to focus on program goals and client service.