Executive Administrative Assistant: Calendar & Travel

ngc; Los Angeles (CA); Vor Ort; USD 67.000 - 111.000; Vollzeit

Benefits dieser Stelle

Health insurance

Life insurance

Disability insurance

401(k) savings plan

Paid holidays & PTO

Zusammenfassung

Northrop Grumman Mission Systems (NGMS) in Woodland Hills, CA seeks an Administrative Assistant 4 to support the IDS, Navigator Life Cycle Programs and IMU/IRU units onsite. You will operate in a dynamic environment, handling multiple directors and customer-facing tasks with discretion and independence.

The role emphasizes proactive coordination, strong communication, and a high workload. A Bachelor’s/Associate degree is preferred, with experience in SAP, Concur, and SharePoint adding value.

Qualifikationen

• High School Diploma with 6+ years of relevant experience.
• Advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).
• Experience coordinating Outlook calendars, conference calls, and shared links for meetings.
• Experience coordinating both on- and off-site meetings/events with customers, including refreshments.
• Experience making travel arrangements and expense reporting.
• Experience compiling and generating reports and presentations.
• US Person required.

Aufgaben

• Coordinate internal and customer meetings, including arranging food and post-visit cleanup.
• Manage the Director's calendar and agendas for customer visits.
• Arrange visitor badging and receive visitors including customers and contractors.
• Coordinate receipt of customer clearances and administer the badging process.
• Arrange, maintain, and modify the Director's schedule and departmental activities.
• Assist with travel arrangements and expense reports.
• Prepare correspondence and coordinate staff meetings.
• Use Microsoft Office to produce high-quality reports and presentations.
• Utilize Concur for travel arrangements and expense processing.
• Support other admin staff as needed.
• Follow up on actions on behalf of the director.

Kenntnisse

Advanced Microsoft Office

Calendar coordination

Travel coordination

Executive communication

Organizational skills

Ausbildung

Bachelor’s or Associate degree in business or technical field

Tools

SAP

Concur

SharePoint

Jobbeschreibung

Northrop Grumman Mission Systems (NGMS) in Woodland Hills, CA seeks an Administrative Assistant 4 to support the IDS, Navigator Life Cycle Programs and IMU/IRU units onsite. You will operate in a dynamic environment, handling multiple directors and customer-facing tasks with discretion and independence.

The role emphasizes proactive coordination, strong communication, and a high workload. A Bachelor’s/Associate degree is preferred, with experience in SAP, Concur, and SharePoint adding value.