Executive Administrative Assistant & Calendar Coordinator

Aquasol Corporation; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Aquasol Corporation in the United States is seeking an Administrative Assistant to support daily operations across multiple projects. You will prepare confidential documents, manage calendars, arrange travel, and produce presentations to assist leadership.

Candidate must have strong written communication, be detail-oriented, able to work independently, and handle sensitive information with discretion. This role requires reliability, deadline-focus, and the ability to work in a fast-paced

Qualifications

• Very strong written communication skills and the ability to edit, create and format written content.
• Integrity, initiative, attention to detail and a proven work ethic.
• The ability to take direction and work independently.
• Work with sensitive and proprietary information with discretion and confidentiality.
• Ability to work in a fast-paced environment with minimal supervision.
• Ability to meet deadlines and work well under pressure.
• Availability to work after hours as needed.

Responsibilities

• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
• Prepares and edits confidential correspondence, communications, presentations, mailings, and other documents as requested
• Files and retrieves electronic and physical documents and reference materials
• Manages and maintains schedules, calendars, contact lists, appointments and travel arrangements.
• Records, transcribes and distributes minutes of meetings
• Prepares and mails appropriate thank you/acknowledgement correspondence.
• Creates and prepares PowerPoint presentations for initiatives.
• Proofreads all documents and correspondence ensuring accuracy for content, grammar, spelling and clarity.
• Liaison with various suppliers and others as needed

Skills

Written communication

Attention to detail

Independent work

Discretion & confidentiality

Fast-paced environment

Deadline oriented

After-hours availability

Job description

Aquasol Corporation in the United States is seeking an Administrative Assistant to support daily operations across multiple projects. You will prepare confidential documents, manage calendars, arrange travel, and produce presentations to assist leadership.

Candidate must have strong written communication, be detail-oriented, able to work independently, and handle sensitive information with discretion. This role requires reliability, deadline-focus, and the ability to work in a fast-paced