Executive Administrative Assistant - Behavioral Health

Oceans Healthcare; Midland (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Oceans Behavioral Hospital Permian Basin is seeking an Administrative Assistant to support the Administrator and coordinate administrative processes in a high-quality, cost-effective manner. The role requires experience in a psychiatric facility, strong communication skills, and adherence to Joint Commission and regulatory standards.

The position emphasizes confidential support to leadership, organization of workflows, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Requires minimum 5 years in clerical field with at least 4 years as Administrative Assistant in a multi-staffed psychiatric facility.
• Minimum 5 years direct experience with quality management functions.
• Must read and write well; strong verbal and written communication skills.

Responsibilities

• Performs a wide variety of executive secretarial and administrative duties for daily facility operation.
• Facilitates communication between the Administrator and key management personnel.
• Researches and analyzes routine administrative projects for the Administrator.
• Provides follow-up to Leadership assignments as directed by the Administrator.
• Performs specialized and complex office work requiring independent judgment.
• Completes assignments accurately and on time within guidelines.
• Organizes own work, coordinates projects, sets priorities, and meets deadlines with minimal direction.
• Demonstrates knowledge of the organization’s procedures.
• Contributes to Performance Improvement initiatives.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Typing 50 wpm

Microsoft Word

Organization

Time management

Analytical skills

Education

High school diploma (preferred)

College education desirable

Medical field training

Medical terminology knowledge

Tools

Microsoft Word

Job description

Oceans Behavioral Hospital Permian Basin is seeking an Administrative Assistant to support the Administrator and coordinate administrative processes in a high-quality, cost-effective manner. The role requires experience in a psychiatric facility, strong communication skills, and adherence to Joint Commission and regulatory standards.

The position emphasizes confidential support to leadership, organization of workflows, and the ability to manage multiple priorities in a fast-paced environment.