Administrative Assistant

Oceans Healthcare, L.L.C.; Midland (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Oceans Healthcare, L.L.C. is seeking an Administrative Assistant to support the Administrator and coordinate administrative processes at Oceans Behavioral Hospital Permian Basin. The role requires discretion, attention to detail, and sensitivity to patients and staff.

Responsibilities include handling executive secretarial tasks, facilitating communications with leadership, researching routine projects, tracking assignments, and ensuring timely, accurate completion within procedures.

Qualifications

• Experience in executive support and hospital administration.
• Ability to manage confidential information with discretion.
• Strong organizational, planning and communication skills.

Responsibilities

• Performs executive secretarial and administrative duties for daily facility operations.
• Facilitates communications between the Administrator and leadership staff.
• Researches and analyzes routine administrative projects for the Administrator.
• Provides follow-up on assignments given to Leadership staff by the Administrator.
• Performs complex office administrative work requiring independent judgment.
• Completes tasks accurately, on time, within guidelines.
• Organizes own work, coordinates projects, sets priorities and meets deadlines.

Job description

At Oceans Behavioral Hospital Permian Basin, healing is our focus. We are passionate about helping adults and seniors manage the challenges associated with anxiety, depression and other mental health issues. Utilizing proven, innovative and progressive therapies, our qualified professionals strive to promote long-term wellness through a range of inpatient and outpatient psychiatric counseling and treatment options.

Under the supervision of the Administrator, the Administrative Assistant functions as a support person in the coordination and organization of administrative processes in a high-quality, efficient, and cost-effective manner. Demonstrates age specific and cultural sensitivity towards internal and external customers. This position is distinguished from other administrative support classes in that the position provides highly sensitive support to the Administrator. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans Behavioral Mission, policies and procedures and Performance Improvement Standard.

Essential Functions:

1. Performs a wide variety of executive secretarial and administrative duties as required for daily operation of facility.
2. Facilitates communications between the Administrator and key management personnel of the organization.
3. Research and analyze routine administrative projects for the Administrator.
4. Provides follow-up to assignments given to Leadership staff by the Administrator.
5. Performs specialized and complex office administrative work requiring the use of independent judgment.
6. Completes assignments accurately, in a timely manner and within procedural guidelines.
7. Organizes own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction.
8. Demonstrates working knowledge of the organization’s departmental procedures
9. Contributes to Performance Improvement.
10. Performs other related duties as assigned.