Administrative Assistant

Oceans Healthcare, L.L.C.; Abilene (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

Oceans Behavioral Hospital Abilene is seeking an Administrative Assistant to support the Administrator with coordinating administrative processes and ensuring efficient daily operations. The role emphasizes sensitivity to diverse customers and adherence to regulatory standards.

You will handle communications between the Administrator and senior management, assist with projects, and provide reliable follow-up on leadership tasks, contributing to performance improvement and cost-efficient

Qualifications

• Experience in executive secretarial and administrative duties.
• Ability to organize work, prioritize tasks and meet deadlines.

Responsibilities

• Performs a wide variety of executive secretarial and administrative duties as required for daily operation of facility.
• Facilitates communications between the Administrator and key management personnel of the organization.
• Research and analyze routine administrative projects for the Administrator.
• Provides follow-up to assignments given to Leadership staff by the Administrator.
• Performs specialized and complex office administrative work requiring the use of independent judgment.
• Completes assignments accurately, in a timely manner and within procedural guidelines.
• Organizes own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction.
• Demonstrates working knowledge of the organization’s departmental procedures
• Contributes to Performance Improvement.
• Performs other related duties as assigned.

Job description

At Oceans Behavioral Hospital Abilene, healing is our focus. We are passionate about helping adolescents, adults and seniors manage the challenges associated with anxiety, depression and other mental health issues. Utilizing proven, innovative and progressive therapies, our qualified professionals strive to promote long-term wellness through a range of inpatient and outpatient psychiatric counseling and treatment options.

Under the supervision of the Administrator, the Administrative Assistant functions as a support person in the coordination and organization of administrative processes in a high-quality, efficient, and cost-effective manner. Demonstrates age specific and cultural sensitivity towards internal and external customers. This position is distinguished from other administrative support classes in that the position provides highly sensitive support to the Administrator. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans Behavioral Mission, policies and procedures and Performance Improvement Standard.

Essential Functions:

1. Performs a wide variety of executive secretarial and administrative duties as required for daily operation of facility.
2. Facilitates communications between the Administrator and key management personnel of the organization.
3. Research and analyze routine administrative projects for the Administrator.
4. Provides follow-up to assignments given to Leadership staff by the Administrator.
5. Performs specialized and complex office administrative work requiring the use of independent judgment.
6. Completes assignments accurately, in a timely manner and within procedural guidelines.
7. Organizes own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction.
8. Demonstrates working knowledge of the organization’s departmental procedures
9. Contributes to Performance Improvement.
10. Performs other related duties as assigned.