Executive Administrative Assistant AO7187114

10 BTI Solutions, Inc.; Plano (TX); On-site; USD 61,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Paid sick leave

Life, AD&D, LTD insurance

Voluntary life/AD&D coverage

Job summary

10 BTI Solutions, Inc. is seeking an Executive Administrative Assistant to provide high-level administrative support to executives and teams in Plano, TX. You will conduct research, handle information requests, and perform clerical tasks to keep operations running smoothly.

The role requires coordinating calendars, arranging travel, onboarding staff, and handling complex schedules while maintaining confidentiality and professionalism in a fast-paced environment.

Qualifications

• 2 year degree or equivalent work experience.
• 10+ years’ experience required.
• Experience working with executives mandatory.

Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests.
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed.
• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions.
• Liaison with customer and internal exec level.
• Develop and maintain cross divisional relationships with other admin assistants.
• Handle adhoc admin duties as they arise.

Skills

Verbal communication

Time management

Confidentiality

Event planning

Office coordination

Microsoft Office proficiency

Education

2 year degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Executive Administrative Assistant AO7187114

Summary: The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Job Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.


• Review and approve invoices, reports, memos, letters, financial statements, and other documents.


• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.


• Prepare agendas and make arrangements for committee, board and other meetings.


• Make arrangements for travel, planning meetings, etc.


• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests.


• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.


• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.


• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed.


• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions.


• Liaison with customer and internal exec level.


• Develop and maintain cross divisional relationships with other admin assistants.


• Handle adhoc admin duties as they arise.

Skills

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.


• Expert ability to work independently and manage ones time.


• Expert ability to keep information organized and confidential.


• Expert ability in event planning, budgeting, etc.


• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.


• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.


• (OPTIONAL) Bilingual in Korean and English

Education/Experience

• 2 year degree or equivalent work experience


• 10+ years’ experience required.


• Experience working with executives mandatory

Pay Range: $44/hr ~$46/hr

Benefits

• Medical, dental, and vision insurance


• 401(k) retirement plan


• paid sick leave


• life, accidental death & dismemberment (AD&D), and long-term disability (LTD) insurance


• optional voluntary life/AD&D coverage.

Benefits are subject to eligibility and applicable plan terms.

Why work at BTI?

We’re committed to creating a workplace where employees feel valued, supported, and empowered to grow. Our team benefits from competitive compensation, comprehensive health and wellness offerings, and opportunities for professional development.

We are proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.

We comply with all applicable federal, state, and local employment laws, including those related to fair hiring practices, pay transparency, workplace safety, and reasonable accommodations.

We are dedicated to maintaining an inclusive environment where everyone has the opportunity to succeed and contribute meaningfully.

We are an outstanding national Consulting company with 20 years of success

Corporate Values

• Guided by Integrity We earn trust by keeping our promises and holding ourselves and each other accountable to do the right thing in all circumstances


• Strive for Excellence We strive to deliver quality candidates with efficiency and professionalism leading to the complete satisfaction of our clients


• Stronger Together We embrace each other’s differences and practice collaborative communication to build strong partnerships and relationships to achieve successful outcomes


• Think Big We continuously challenge ourselves and seek innovative ideas to improve and strengthen our company, clients, and partners for long-term success


• Achieve Impact We commit ourselves to empowering and uplifting the people and communities we serve for a better tomorrow

To be the foundation of all connections and the driver of new discoveries, growth, and transformation for our employees, candidates, clients, partners, and community Connecting talented employees and great companies to attain new experiences and opportunities to fulfill their needs and achieve their goals.