Administrative Specialist/Safety Affair

10 BTI Solutions, Inc.; Holland (MI); On-site; USD 56,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Paid sick leave

Paid holiday

Life, AD&D, and LTD insurance

Voluntary life/AD&D coverage

Job summary

10 BTI Solutions, Inc. is seeking an Administrative Specialist / Safety Affairs Specialist to support site operations with a primary focus on safety in manufacturing and field environments.

Approximately 70% of the role involves safety-related tasks, including patrols, compliance checks, documentation, and incident follow-up, with about 30% devoted to general administrative duties. Excellent communication, attention to detail, and the ability to follow up on open items in a fast-paced setting

Qualifications

• Associate’s degree in office administration or related field preferred
• 0-2 years experience for entry-level positions
• Strong working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel), and Outlook
• Comfort multitasking and handling multiple requests in a fast-paced environment
• Excellent communication and highly organized with proactive follow-up

Responsibilities

• Administrative support including scheduling, correspondence, document prep, and office supply management
• Respond to inquiries regarding purchasing, personnel, facilities, and policies; resolve routine problems
• Coordinate staff travel and handle travel reimbursements
• Collect and maintain administrative records; perform basic web or library research
• Create periodic safety reports and perform basic data analysis
• Maintain maintenance-related documents and assist in coordinating meetings and training

Job description

Administrative Specialist/Safety Affair Job Description

The Administrative Specialist / Safety Affairs Specialist supports site operations with a primary focus on safety affairs in a manufacturing, project, or field work environment. Approximately 70% of the role is dedicated to safety-related support, including routine site patrols, safety compliance checks, documentation, reporting, and follow-up coordination. Approximately 30% of the role supports general administrative and office operations. This role works closely with engineers, field teams, site leadership, and administrative staff to help ensure that work is performed in accordance with company safety rules, customer site requirements, and applicable procedures. The position requires communication skills, attention to detail, and the ability to follow up on open items in a fast-paced operational environment.

Job Responsibilities

Safety Affairs / Site Safety Support

Conduct regular safety patrols and walkthroughs throughout the assigned worksite, production areas, project areas, and related operational locations.

Observe whether engineers, technicians, and project personnel are following required safety rules, including PPE usage, equipment operation practices, and site-specific work procedures.

Identify unsafe behaviors, unsafe conditions, or other safety-related issues during patrols.

Communicate safety observations to the appropriate team members or supervisors and support timely corrective actions.

Document patrol findings, safety observations, incident/near-miss information, daily checklists, and follow-up status in designated trackers, spreadsheets, or reporting formats.

Help coordinate and track completion of safety training, required acknowledgments, inspection records, and related compliance documentation.

Support incident response administration by collecting initial information, organizing documents/photos, and assisting with follow-up communication as directed.

Coordinate with engineering and field teams to confirm that safety concerns found during patrols are resolved or escalated properly.

Maintain safety-related records such as daily patrol logs, inspection checklists, incident logs, corrective action lists, equipment check sheets, and other supporting documentation.

Assist with site access, visitor coordination, and safety-rule communication when needed.

Promote a proactive safety culture by consistently reminding personnel of safe work practices in a professional and respectful manner.

Administrative / General Affairs Support

Provide general administrative support including scheduling, correspondence, document preparation, and office supply management.

Respond to and initiate inquiries regarding purchasing, personnel, facilities, and administrative policies; independently resolve routine problems and provide policy guidance when appropriate.

Arrange and coordinate staff travel and handle travel reimbursement processes.

Collect, compile, and maintain administrative records and documentation; perform basic web or library research as needed to support office operations.

Create periodic safety reports and perform basic statistical analysis to identify trends.

Maintain maintenance-related documents such as daily reports and equipment check sheets.

Assist in coordinating meetings, training sessions, or internal events, ensuring logistics are in place and materials are prepared.

Perform other administrative duties as needed to support the unit’s operational goals. Employees may be required to work beyond standard hours.

Qualifications

An Associate’s degree in office administration or a related field may be preferred. 0-2 years of experience for entry-level positions. Must have strong working knowledge and hands-on experience with Microsoft Office Suite, including Word, PowerPoint, and Excel. Experience using business email services, such as Microsoft Outlook. Previous experience with, or an ability to learn to use standard office equipment, such as modern phone systems, fax machines, and copy machines. Comfort multitasking and handling multiple requests from different individuals and departments. Ability to work quickly and in a potentially high-stress environment. Strong communication skills and extremely self-motivated when managing communication channels. Highly organized and capable of creating organizational systems that others easily utilize.

Required Competencies

Analytical thinker/problem solver/decision maker. Strong time management and resource management. Organized planner with excellent attention to detail. Results-oriented and takes initiative. Teamwork, relationship-building, and service-minded communication. Ability to communicate safety expectations clearly and professionally. Self-motivated, responsible, and consistent in follow-up. Positive mindset and active personality. Strong interpersonal skills and ability to work with engineers, field teams, management, and administrative staff. Must speak and communicate effectively in both Korean and English.

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan
• paid time off
• paid sick leave
• paid holiday
• life, accidental death & dismemberment (AD&D), and long-term disability (LTD) insurance
• optional voluntary life/AD&D coverage

Benefits are subject to eligibility and applicable plan terms.

Pay scale

Pay scale($55,500 - $59,500)

Why work at BTI?

We’re committed to creating a workplace where employees feel valued, supported, and empowered to grow. Our team benefits from competitive compensation, comprehensive health and wellness offerings, and opportunities for professional development. We are proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.

We comply with all applicable federal, state, and local employment laws, including those related to fair hiring practices, pay transparency, workplace safety, and reasonable accommodations.

We are dedicated to maintaining an inclusive environment where everyone has the opportunity to succeed and contribute meaningfully.

Corporate Values

• 1. Guided by Integrity We earn trust by keeping our promises and holding ourselves and each other accountable to do the right thing in all circumstances
• 2. Strive for Excellence We strive to deliver quality candidates with efficiency and professionalism leading to the complete satisfaction of our clients
• 3. Stronger Together We embrace each other's differences and practice collaborative communication to build strong partnerships and relationships to achieve successful outcomes
• 4. Think Big We continuously challenge ourselves and seek innovative ideas to improve and strengthen our company, clients, and partners for long-term success
• 5. Achieve Impact We commit ourselves to empowering and uplifting the people and communities we serve for a better tomorrow

To be the foundation of all connections and the driver of new discoveries, growth, and transformation for our employees, candidates, clients, partners, and community.

Connecting talented employees and great companies to attain new experiences and opportunities to fulfill their needs and achieve their goals.