Executive Administrative Assistant (8580)

Paycom - ATS; Louisville (KY); On-site; USD 3,465,000 - 4,331,000; Full time

Benefits offered by this job

Paid Time Off

403B Retirement

Medical, Vision & Dental Insurance

Job summary

Salvation Army in Louisville, KY is seeking an experienced administrative professional to provide comprehensive support to senior leadership. The role involves preparing confidential documents, managing proposals and schedules, and coordinating divisional events.

Ideal candidates will have a high school diploma or GED with six years of related experience, or an equivalent combination of training and experience. Full-time, on-site, with strong confidentiality expected.

Qualifications

• High school diploma or GED required; an associate degree from a technical or vocational school supplemented by business or administrative assistant courses, and computer database training is strongly preferred.
• Six years of progressively responsible experience performing administrative work in a general office or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Responsibilities

• Composes, prepares, and processes a wide variety of documents of a confidential, complex, and technical nature, including proposals, sermons, briefs, reports, statistics, budgets, forms, invoices, agendas, and schedules.
• Records and distributes meeting minutes, ensuring accuracy, completeness, and timeliness.
• Serves as a liaison between departments and leadership, responding to inquiries, researching information, and providing accurate and timely communication.
• Coordinates and manages all aspects of Salvation Army conferences, seminars, special meetings, and divisional events, including preparation of forms, agreements, registrations, schedules, and staff assignments.

Skills

Administrative support

Documentation

Coordination

Communication

Education

High school diploma or GED

Associate degree preferred

Business/administrative courses

Tools

Computer database training

Job description

Job Details: Job Location: KT-Divisional HQ - Louisville, KY 40245, Position Type: Full Time Regular, Salary Range: $25.15 - $31.44 Hourly, Job Category: Admin Support, Schedule/Hours: Full-time M-F

36.25 hours per week

This position is responsible for:

Provides comprehensive administrative, project, and event management support to the General Secretary and Divisional Secretary for Program. This position is responsible for managing complex administrative operations, coordinating divisional events and training, maintaining digital resource platforms, and supporting leadership communications. Ensures the efficient execution of departmental processes while maintaining confidentiality, accuracy, and alignment with organizational standards.

Key Responsibilities:

• Composes, prepares, and processes a wide variety of documents of a confidential, complex, and technical nature, including proposals, sermons, briefs, reports, statistics, budgets, forms, invoices, agendas, and schedules. Records and distributes meeting minutes, ensuring accuracy, completeness, and timeliness.
• Serves as a liaison between departments and leadership (General Secretary and Divisional Secretary for Program), responding to inquiries, researching information, and providing accurate and timely communication. Manages sensitive and confidential matters in accordance with organizational standards.
• Coordinates and manages all aspects of Salvation Army conferences, seminars, special meetings, and divisional events, including preparation of forms, agreements, registrations, schedules, and staff assignments.

Physical Requirements and Working Conditions:

Ability to meet attendance requirements.

Work requires the ability to lift and carry, and/or push/pull light (less than 25 lbs.) materials, supplies, and equipment. Light mobility: duties are usually performed by a combination of standing, walking, and primarily sitting.

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Employee Benefits:

Full-time

• Paid Time Off
• 403B Retirement
• Medical, Vision & Dental Insurance

WHAT WE ARE LOOKING FOR IN YOU:

• High school diploma or GED is required; an associate degree from a technical or vocational school supplemented by business or administrative assistant courses, and computer database training is strongly preferred. AND
• Six years of progressively responsible experience performing administrative work in a general office or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. OR
• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Equal Opportunity Employer: Veterans | Disabled