Executive Administrative Assistant

Recruithook; Woodcliff Lake (NJ); On-site; USD 75,000 - 110,000; Full time

Job summary

Recruithook in Woodcliff Lake, NJ, is seeking an experienced Executive Administrative Assistant to support senior investment professionals and the Investor Relations team. You will manage complex calendars, coordinate meetings and travel, and handle confidential information.

The role requires superior organizational and communication skills, a client-focused mindset, and the ability to multitask and solve problems independently.

Qualifications

• College degree preferred.
• Strong Microsoft Office skills, including Word, Excel, and PowerPoint.
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize, problem-solve, and work independently.
• Strong attention to detail and ability to manage confidential information.

Responsibilities

• Supporting Vice Presidents and senior-level investment professionals with day-to-day administrative needs
• Managing complex calendars, meetings, conferences, teleconferences, and domestic/international travel
• Coordinating Zoom and Teams meetings and working closely with other administrative assistants
• Managing relationships with administrative vendors and service providers
• Processing expense reports and maintaining subscriptions and agreements
• Supporting Investor Relations with mailings, quarterly reporting, distributions, and capital calls
• Assisting with planning major investor and company events

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Prioritization

Problem-solving

Independent work

Education

College degree

Tools

Microsoft Office

Job description

A leading private equity and real asset investment firm is seeking an experienced Executive Administrative Assistant to support senior investment professionals and the Investor Relations team.

Responsibilities include:

• Supporting Vice Presidents and senior-level investment professionals with day-to-day administrative needs
• Managing complex calendars, meetings, conferences, teleconferences, and domestic/international travel
• Coordinating Zoom and Teams meetings and working closely with other administrative assistants
• Managing relationships with administrative vendors and service providers
• Processing expense reports and maintaining subscriptions and agreements
• Supporting Investor Relations with mailings, quarterly reporting, distributions, and capital calls
• Assisting with planning major investor and company events

Qualifications:

• College degree preferred
• Strong Microsoft Office skills, including Word, Excel, and PowerPoint
• Excellent organizational, communication, and customer service skills
• Ability to multitask, prioritize, problem-solve, and work independently
• Strong attention to detail and ability to manage confidential information