Executive Administrative Assistant

Placements24; Willows (CA); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision insurance

Generous vacation and sick leave

Exposure to high-level business ops

Job summary

Placements24 seeks an experienced Executive Administrative Assistant to provide comprehensive support to senior leadership in Welkom. You will manage complex schedules, coordinate travel, and handle confidential information with professionalism.

The role requires discretion, excellent communication, and a proactive approach in a high-stakes environment. This is a full-time on-site position offering strong compensation and benefits.

Qualifications

• 5+ years supporting C-level executives.
• Advanced proficiency in Microsoft Office incl. Outlook, Word, Excel, PowerPoint.
• Excellent calendar management and travel coordination.
• Discretion and handling of confidential information.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel for executives.
• Prepare correspondence, reports, and presentations with accuracy.
• Act as gatekeeper and primary contact, screening calls.
• Organize and maintain sensitive files with confidentiality.
• Coordinate executive events and off-site gatherings.
• Conduct research and compile data to support decisions.

Skills

Executive support

Discretion

Communication

Calendar management

Travel coordination

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client is searching for a highly efficient and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in Welkom . This critical role requires exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and manage complex schedules with utmost professionalism. You will be entrusted with confidential information and play a key part in facilitating the productivity of executives, acting as a primary point of contact and ensuring the smooth execution of daily operations. This position is ideal for a seasoned assistant who thrives in a high-stakes environment and values providing top-tier support.

Key Responsibilities

• Manage complex and dynamic calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare correspondence, reports, presentations, and other documents with accuracy and efficiency.
• Act as a gatekeeper and primary point of contact for executives, screening calls and managing incoming communications.
• Organize and maintain sensitive files and records, ensuring confidentiality.
• Coordinate executive events, team meetings, and off-site gatherings.
• Conduct research and compile data as needed to support executive decision-making.

Requirements

• Minimum of 5 years of experience supporting C-level executives or senior management.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Exceptional calendar management and travel coordination skills.
• Strong interpersonal skills, discretion, and the ability to handle sensitive information.
• Excellent written and verbal communication skills.

Benefits

• Highly competitive salary and potential performance bonuses.
• Comprehensive medical, dental, and vision insurance coverage.
• Generous vacation and sick leave policies.
• Opportunities for exposure to high-level business operations in Welkom . A professional and challenging work environment.