Administrative Officer

Placements24; Willows (CA); Hybrid; USD 11,000 - 16,000; Full time

Benefits offered by this job

Hybrid work model

Professional development

Supportive culture

Established organization

Job summary

Placements24 in Welkom is seeking a highly competent Administrative Officer to join the team and support the organization’s administrative infrastructure. You will manage correspondence, maintain records, and coordinate office activities to ensure operational efficiency.

This hybrid role balances office collaboration with flexible work arrangements. The ideal candidate has excellent organizational and communication skills, the ability to multitask, and proficiency with Microsoft Office Suite.

Qualifications

• Proven experience as Administrative Officer, Administrator, or in a similar capacity.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Oversee and manage the day-to-day administrative functions of the office.
• Handle incoming and outgoing communications, including emails, phone calls, and physical mail, with professionalism.
• Maintain and update databases, records, and filing systems accurately and efficiently.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
• Prepare reports, presentations, and other documentation as required.
• Manage office supplies and ensure the smooth running of office equipment.

Skills

Organizational skills

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly competent and versatile Administrative Officer to join their team in Welkom . This role is central to supporting the organization's administrative infrastructure, ensuring operational efficiency and providing reliable support to management and staff. You will manage a range of tasks, from handling correspondence and maintaining records to coordinating office activities. The ideal candidate possesses excellent organizational abilities, strong communication skills, and a proactive attitude. This position offers a significant opportunity to contribute to a key business within the Free State province, working within a framework that balances office-based collaboration with the flexibility of hybrid work arrangements.

Key Responsibilities

• Oversee and manage the day-to-day administrative functions of the office.


• Handle incoming and outgoing communications, including emails, phone calls, and physical mail, with professionalism.


• Maintain and update databases, records, and filing systems accurately and efficiently.


• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.


• Prepare reports, presentations, and other documentation as required.


• Manage office supplies and ensure the smooth running of office equipment.

Requirements

• Proven experience as an Administrative Officer, Administrator, or in a similar capacity.


• Excellent organizational skills and meticulous attention to detail.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Strong verbal and written communication abilities.


• Ability to manage multiple priorities and work effectively under pressure.


• High school diploma or equivalent required; relevant tertiary qualification is an advantage.

Benefits

• Competitive salary and benefits package.


• A hybrid work model offering flexibility and work-life balance.


• Professional development opportunities and training programs.


• A positive and supportive work culture in Welkom .


• Contribution to a well-established organization with a strong presence.