Executive Administrative Assistant

Placements24; United States; Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Placements24 is seeking an Executive Administrative Assistant to provide comprehensive support to senior leadership in their George office. The role requires discretion, superb organization, and the ability to anticipate executives’ needs, managing calendars, coordinating meetings, and handling sensitive information.

You will coordinate domestic and international travel, prepare reports and presentations, and liaise with stakeholders.

Qualifications

• Minimum of 5 years of experience as an Executive Administrative Assistant supporting C-level executives.
• Advanced proficiency in MS Office Suite and familiarity with productivity tools.
• Exceptional communication, interpersonal, and problem-solving skills.
• Ability to handle multiple tasks and meet tight deadlines.
• Demonstrated experience in managing complex travel logistics and calendar coordination.
• High level of professionalism, maturity and confidentiality.

Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
• Prepare agendas, take minutes, and distribute action items for executive meetings.
• Handle confidential correspondence, communications, and documents with discretion.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with the preparation of reports, presentations, and financial documentation.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion & confidentiality

Tools

MS Office Suite

Job description

About the Role

Our client requires a proactive and polished Executive Administrative Assistant to provide comprehensive support to senior leadership in their George office. This role demands exceptional organizational skills, discretion, and the ability to anticipate the needs of executives. You will manage complex calendars, coordinate high-level meetings, and handle sensitive information with utmost professionalism. This is a key position that requires someone who can operate autonomously, manage multiple priorities, and contribute to the executive team's effectiveness.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
• Prepare agendas, take minutes, and distribute action items for executive meetings.
• Handle confidential correspondence, communications, and documents with discretion.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with the preparation of reports, presentations, and financial documentation.

Requirements

• Minimum of 5 years of experience as an Executive Administrative Assistant supporting C-level executives.
• Advanced proficiency in MS Office Suite and familiarity with various productivity tools.
• Exceptional communication, interpersonal, and problem-solving skills.
• Ability to handle multiple tasks simultaneously and meet tight deadlines.
• Demonstrated experience in managing complex travel logistics and calendar coordination.
• High level of professionalism, maturity, and confidentiality.

Benefits

• Attractive salary package commensurate with experience.
• Hybrid work model offering flexibility between office and home.
• Comprehensive health and wellness benefits.
• Opportunities for career growth within the organization.
• Supportive and collaborative work culture in George .