Executive Administrative Assistant

Sacramento Native American Health Center, Inc; Visalia (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Elite Corporate Medical Services in Visalia, CA is seeking an Administrative Assistant to support the CEO, CSO and COO with scheduling, email management, and meticulous note-taking. The role requires 3+ years in a similar role and strong communication skills.

You will organize staff events, arrange travel, and serve as Corporate Receptionist, handling general office tasks with professionalism. Proficiency in Office 365 is essential.

Qualifications

• Must have at least 3 years experience in a similar administrative role.
• Excellent written and verbal communication skills.
• Ability to liaise with internal and external stakeholders.
• Solid understanding of mid-level business operations.
• Advanced proficiency with Outlook, Teams, Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Support basic bookkeeping: expense tracking, invoicing, recordkeeping.

Responsibilities

• Provide executive administrative support to the CEO, CSO and COO including scheduling, email management, agenda creation, meeting attendance, and meticulous note-taking.
• Coordinate staff events to promote team cohesion and morale.
• Arrange travel for executive trips to ensure seamless logistics.
• Serve as the Corporate Receptionist, representing the company professionally and warmly.
• Undertake various general office tasks and errands with precision and promptness.

Skills

Written and verbal communication

Customer service

Interpersonal skills

Organization and detail orientation

Office software experience

Education

High school diploma or equivalent

Tools

Office 365

Job description

• Location 319 North Church Street,Visalia, CA, 93291,United States
• Base Pay $24.00 - $26.00 / Hour
• Job Category Corporate
• Employee Type FT Non-Exempt

Description

Elite Corporate Medical Services is a concierge health organization that designs health clinic settings based on client needs for employees and their families of our clients. Elite Medical also provides services to college students at school sites. Our services are not open to the general public. The Elite Team is an innovative, collaborative, fun group with a goal to Improve the health & wellness of organizations, one life at a time.

Duties/Responsibilities:

• Provide comprehensive administrative support to the CEO, CSO and COO encompassing scheduling, email management, agenda creation, meeting attendance, and meticulous note-taking.
• Facilitate the organization of staff events to promote team cohesion and morale.
• Efficiently manage travel arrangements to ensure seamless logistics for executive trips.
• Serve as the Corporate Receptionist, representing the company with professionalism and warmth.
• Undertake various general office tasks and errands with precision and promptness.

Required Knowledge, Skills and Abilities:

• Must have at least 3 years experience in a similar role.
• Exceptional proficiency in both written and verbal communication to effectively liaise with internal and external stakeholders.
• Demonstrated commitment to delivering top-tier customer service, addressing inquiries and requests with promptness and professionalism.
• Possess a solid understanding of business operations at a mid-level, enabling adept support to senior management.
• Advanced proficiency in Office 365 suite, including Outlook, Teams, Word, Excel, and PowerPoint, to streamline administrative tasks and enhance productivity.
• Meticulous organizational skills coupled with acute attention to detail, ensuring accuracy and efficiency in all tasks.
• Outstanding interpersonal skills, fostering positive relationships and collaboration across the organization.
• Support basic bookkeeping tasks including expense tracking, invoice processing, and recordkeeping.

Job Type: Full-time, 32 hours per week.

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday - Friday, hours to be determined.

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant: 3 years (Required)